Administrative Assistant2369003 | Louisville, Colorado

Administrative Assistant

The Administrative Assistant is responsible for interacting with guests in a healthcare setting and managing administrative tasks for the medical team. Their duties include welcoming patients and visitors, answering the telephone, and answering any inquiries. Scheduling appointments and keeping those appointments on time.

This position is full-time (40 hours / week), Monday
- Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00 am - 5:00 pm. It may be necessary, given the business need, to work some holidays and overtime.

Primary Responsibilities:

• Answers and re-routes incoming calls to the appropriate Flex Care staff members
• Makes outgoing, post-infusion follow-up calls per Flex Care policy, to patients and/or caregivers
• Documents patient communications within our Electronic Medical Records
• Handles all incoming and outgoing mail to ensure timely receipt or delivery to the intended recipient
• Greets, screens, and checks-in patients and visitors for their scheduled appointment time
• Receives shipments and direct vendors when deliveries are scheduled
• Perform office safety audits as required by state and federal regulatory agencies
• Assists with over-the-phone scheduling of patient visits
• Provides administrative support to the management team in the form of data entry, personnel records, and other human resource department functions
• Organizes and schedules onsite or remote meetings for company staff, as needed
• Organizes and files clinic and client documents under the directive of the Clinic Manager
• Monitors and maintains inventory for operational supplies and patient snack bar to ensure par level
• Assists with maintaining a clean work environment for staff and patients that supports CDC recommendations
• Runs reports under the direction of the Chief Operating Officer and/or Clinic Manager
• Assists patients with completing necessary forms and documentation. Keeping a clean and calm reception area

Required Qualifications:

• High School Diploma / GED
• Must be 18 years of age OR older
• CPR OR BLS certification (OR ability to obtain CPR / BLS certification within 45 days of hire)
• 2+ years in an administrative OR office role
• Command of Microsoft Office (Microsoft Word and Microsoft Excel)
• Ability to work on-site at the Ambulatory Infusion Center in 1044 S 88th St. Suite 105 Louisville, CO
• Ability to work full-time (40 hours / week), Monday
  - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00 am - 5:00 pm. It may be necessary, given the business need, to work some holidays and overtime.

Preferred Qualifications:

• Receptionist experience
• Experience working in a medical office doing clerical work

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The hourly pay for this role will range from $18.00 - $32.00 per hour based on full-time employment.

We comply with all minimum wage laws as applicable.

Final date to receive applications:
This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

United Health Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

United Health Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.