Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable (AP) Specialist is responsible for the timely and accurate entry of check requests and vendor creation, and oversees the audit process for Pro Cards. The role performs daily clerical and administrative duties in support of the Accounts Payable functions and reports to the Manager of Accounts Payable.

• Communicates with Seminary employees, vendor and supplier representatives in the exchange of information related to Seminary policies and procedures.
• Provides data entry of invoices and check requests for payment.
• Processes and establishes new vendors in Jenzabar.
• Oversees the reconciliation and payment of Seminary cell phone accounts.
• Routes incoming mail and requests payment approval of invoices.
• Scans and files documents for the Accounts Payable Department.
• Oversees the daily administration of the Procurement Card Program and conducts field audits of records supporting card transactions.
• Oversees the Office Depot program.

Performs other duties as may be assigned by supervisor.

The person in this position should have an Associate’s degree, preferably in a business-related field, or equivalent work experience.

The person in this position should have two years of applicable clerical experience, preferably in AP or Procurement or in financial and statistical record keeping.

The person in this position will supervise no one and will report to the Manager of Accounts Payable.

The person in this position will work in a standard office environment.

The person in this position will use standard office equipment such as a computer, calculator, fax. Preference for applicants with good working knowledge of Microsoft Excel and Word and experience in accounting related software.