Accounts Payable Specialist in Louisville, Kentucky

Accounts Payable Specialist

The Accounts Payable Specialist will play a key role in managing and executing the company's accounts payable processes with accuracy, efficiency, and adherence to Generally Accepted Accounting Principles (GAAP). This position requires a high level of attention to detail, strong organizational skills, and the ability to meet deadlines consistently. The ideal candidate will be dedicated, disciplined, and possess strong analytical abilities, ensuring financial transactions are processed correctly and timely.

The role operates in a fast-paced environment, requiring proactive problem-solving and effective collaboration across departments.

Essential functions include:

• Processing vendor invoices, payments, and disbursements while maintaining accurate records.
• Matching, verifying, and reconciling invoices with purchase orders and contracts.
• Performing monthly accounts payable reconciliations and resolving discrepancies.
• Ensuring timely and accurate payment processing, including electronic transfers and checks.
• Maintaining vendor records, ensuring compliance with company policies and regulatory requirements.
• Assisting with month-end close activities, including journal entries related to accounts payable.
• Collaborating with the accounting team to provide supporting documentation and reports as needed.
• Responding to vendor inquiries and managing relationships professionally.
• Ensuring compliance with internal controls, financial policies, and GAAP standards.
• Other responsibilities as assigned in support of the company.

Work environment:

• Office setting with collaborative and success-driven culture.
• Minimal travel required.

Physical demands:

• Sitting for prolonged periods.
• Repetitive typing and data entry.
• Lifting up to 10 pounds.

Work schedule:

• Flexible work schedule with general office hours:
  Monday-Friday, 7 AM - 4 PM or 8 AM - 5 PM.

Control Touch Systems is committed to providing equal employment opportunities (EEO) to all individuals regardless of age, color, national origin, disability, race, religion, gender, sexual orientation, genetic information, or other protected characteristics, in compliance with federal, state, and local laws. We also provide reasonable accommodations for qualified individuals with disabilities.

Requirements:

• Strong familiarity with accounts payable processes, invoice validation, and payment cycles.
• Excellent analytical and problem-solving skills with a high level of accuracy.
• Strong communication skills (written and verbal).
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and experience with Quick Books Enterprise.
• Ability to multitask in a fast-paced environment while maintaining high-quality work.
• Detail-oriented and highly organized, with strong follow-through on tasks.
• Self-driven and proactive, with a strong ability to manage deadlines effectively.

Education, experience, and qualifications:

• High School diploma or equivalent
• 3 to 5 years of experience in accounts payable or related accounting roles.
• Experience in a multi-entity or construction environment is a plus.
• Experience with Quick Books, Smartsheet, or ERP accounting systems is a plus.
• Knowledge of US GAAP and financial reporting standards is beneficial.
• Legally authorized to work in the United States.

Equal employment opportunity, including veterans and individuals with disabilities.