Senior Payroll Specialist

Position Summary

The Senior Payroll Specialist is responsible for processing and overseeing payroll operations for a multi-state workforce, ensuring employees are paid accurately and on time while maintaining compliance with federal, state, and local regulations. This role serves as a subject matter expert for payroll processes, tax compliance, audits, reporting, and payroll system administration.

• Process weekly, bi-weekly, semi-monthly, or monthly payrolls for employees across multiple states.
• Review payroll data for accuracy, including hours worked, earnings, deductions, garnishments, bonuses, commissions, and benefit elections.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Reconcile payroll registers, tax filings, benefit deductions, and general ledger accounts.
• Investigate and resolve payroll discrepancies, employee inquiries, and payroll-related issues.
• Manage payroll adjustments, off-cycle payments, retroactive pay, and final paychecks.
• Administer wage garnishments, child support orders, tax levies, and other involuntary deductions.
• Coordinate payroll-related activities for new hires, terminations, promotions, and employee status changes.
• Prepare and submit payroll tax filings and year-end reporting, including W-2s and other required documentation.
• Partner with HR, Benefits, Accounting, and Finance teams to ensure accurate employee and payroll data.
• Support internal and external audits by providing payroll records and documentation.
• Maintain payroll records in accordance with company policies and regulatory requirements.
• Generate payroll reports and analyze payroll metrics for management review.
• Assist with payroll system upgrades, implementations, testing, and process improvements.
• Train and mentor junior payroll staff and provide guidance on payroll best practices.

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred.
• 5+ years of payroll processing experience, including multi-state payroll administration.
• Strong knowledge of payroll laws, tax regulations, wage and hour requirements, and compliance standards.
• Experience with payroll systems such as ADP Workforce Now, ADP Vantage, UKG/Kronos, Workday, Ceridian Dayforce, or SAP Success Factors.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUPs, and data analysis.
• Strong attention to detail and ability to manage confidential information.
• Excellent problem-solving, communication, and organizational skills.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You…