Accounts Payable Specialist

We are seeking a detail-oriented and dependable Accounts Payable Specialist to manage the full-cycle accounts payable process. This role is responsible for ensuring accurate and timely processing of invoices, vendor payments, expense reports, account reconciliations, and month-end close activities. The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience working within a high-volume AP environment.

• Review, verify, and process vendor invoices for accuracy, proper approval, and appropriate coding.
• Perform three-way matching of purchase orders, receipts, and invoices.
• Enter invoices into the ERP/accounting system accurately and efficiently.
• Monitor AP inbox and respond to vendor and internal inquiries in a timely manner.
• Maintain vendor master files, including W-9 documentation and new vendor setup.
• Ensure compliance with company policies and internal controls.

• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments.
• Manage payment schedules to ensure vendors are paid accurately and on time.
• Reconcile vendor statements and research discrepancies.
• Resolve invoice, payment, and vendor issues independently.

• Review and process employee expense reports in accordance with company policy.
• Reconcile corporate credit card transactions and supporting documentation.
• Follow up with employees regarding missing receipts or discrepancies.

• Assist with monthly AP close activities.
• Prepare accruals for outstanding invoices and expenses.
• Reconcile AP subledger to the general ledger.
• Analyze AP aging reports and investigate unusual balances.
• Assist with audit requests and provide supporting documentation as needed.

• Serve as the primary point of contact for vendor communications.
• Build positive relationships with vendors and internal departments.
• Identify opportunities to improve AP processes, efficiency, and controls.
• Assist with implementation of new systems, workflows, and automation initiatives.

• Associate’s degree in Accounting, Finance, Business, or related field preferred.
• Equivalent combination of education and experience will be considered.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

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