Corporate Billing Specialist

The Corporate Billing Specialist is responsible for managing high-volume, complex billing processes. The ideal candidate has strong attention to detail, experience with contract-based billing, and the ability to collaborate across operations, sales, and customer service teams.

• Generate and process high-volume customer invoices related to waste collection, recycling services, and environmental solutions
• Review and interpret service agreements, pricing structures, fuel surcharges, and contract terms to ensure accurate billing
• Manage recurring billing cycles (weekly, bi-weekly, monthly) based on route schedules and service frequency
• Calculate charges related to container size, pickups, overages, contamination fees, and disposal/tonnage rates

• Audit billing data from operational systems (route management, scale/weight systems, landfill reports, etc.)
• Reconcile discrepancies between service logs, contracts, and invoicing
• Investigate and resolve billing errors, adjustments, and customer disputes in a timely manner

• Partner with customer service and sales teams to address billing inquiries and explain charges
• Provide detailed breakdowns of invoices and contract terms to internal and external stakeholders
• Collaborate with operations to validate service completion and ensure billing accuracy

• Identify billing inefficiencies and recommend process improvements
• Maintain compliance with company policies, contract terms, and regulatory billing requirements
• Assist with system implementations, upgrades, or billing process transitions

• Prepare billing reports, aging summaries, and variance analyses
• Track key metrics such as billing accuracy, adjustments, and revenue leakage
• Support month-end close activities related to revenue recognition and billing

• 1-2+ years of billing, accounts receivable, or similar experience (preferably high-volume environment)
• Experience with contract-based or service-based billing
• Strong attention to detail and accuracy
• Proficient in Microsoft Excel (pivot tables, formulas, reconciliation)
• Excellent communication and problem‑solving skills

• Experience in waste management, recycling, logistics, utilities, or environmental services industry
• Familiarity with route-based billing systems or ERP systems (e.g., SAP, Oracle, Net Suite, or industry-specific platforms)
• Understanding of tonnage billing, fuel surcharges, and environmental fee structures

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact