Staff Accountant

Job Description

Position Title:

Staff Accountant

Department:
Finance and Accounting

Supervisor:
Vice President of Finance and Accounting/Chief Financial Officer

FLSA Status:
Exempt

The Staff Accountant is responsible for maintaining accurate financial records, supporting monthly and annual closing processes, preparing account reconciliations, processing transactions, and assisting with financial reporting. This position helps ensure the integrity of the Agency's accounting records and compliance with internal controls, accounting standards, and regulatory requirements.

This role supports KYMEA’s Finance & Accounting function by helping ensure the integrity of accounting records, accurate transaction processing, timely reporting, and compliance with internal controls, accounting standards, and applicable requirements. It reports to the Vice President Finance & Accounting / Chief Financial Officer.

• Maintain and support the general ledger.
• Prepare and post routine journal entries.
• Reconcile bank accounts, prepaid expenses, accrued liabilities, fixed assets, and other balance sheet accounts.
• Verify subsidiary ledger balances reconcile to the general ledger.
• Assist with monthly, quarterly, and year-end closing activities.
• Maintain supporting schedules and accounting work papers.
• Monitor account activity and investigate unusual transactions or variances.

• Maintain vendor records, including W-9 documentation and vendor setup.
• Complete vendor credit applications and sales tax exemption certificates.
• Match invoices to purchase orders and receiving documentation as appropriate.
• Process approved invoices for payment.
• Prepare payment runs, including checks, ACH, and wire transfers.
• Record ACH and wire payments in the accounting system.
• Reconcile vendor statements and resolve discrepancies.
• Maintain electronic records of paid invoices and supporting documentation.

• Record member billing and associated payments in accounting system.
• Process and record cash receipts and miscellaneous customer payments.
• Deposit checks through remote deposit capture.
• Financial Reporting
• Assist with preparation of monthly financial statements and supporting schedules.
• Prepare recurring and ad hoc financial reports for management.
• Support budget-to-actual analysis and variance explanations.
• Assist in gathering and analyzing financial data from multiple systems.

• Prepare schedules and supporting documentation requested by external auditors.
• Assist auditors throughout the annual audit process.
• Support internal control procedures and compliance initiatives.
• Assist with preparation of annual financial reports and regulatory filings.

• Maintain current vendor tax documentation.
• Prepare annual 1099 reporting and related filings.
• Ensure compliance with IRS reporting requirements.

• Maintain electronic accounting and financial records.
• Scan, index, and organize accounting documents in accordance with the records retention policy.
• Retrieve documents and records as needed for management, auditors, legal counsel, and other authorized personnel.
• Support responses to open records requests as directed.

• Support Controller in plant accounting and other accounting matters as necessary.
• Participate in process improvement initiatives within the accounting department.
• Assist with special projects and financial analyses as assigned.
• Perform other related duties as assigned.

• Knowledge of general accounting principles and practices.
• Understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to prepare account reconciliations and journal entries accurately.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving skills.
• Intermediate to advanced Microsoft Excel skills.
• Experience with accounting software and enterprise resource planning (ERP) systems.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Commitment to maintaining confidentiality of financial information.