Director of Accounts Payable and Payroll

Job Description:

Position Summary :

Reporting to the AVP of Finance and Controller, the Director leads payroll, accounts payable, employee reimbursements, and the corporate card programs (Travel Card and P-Card). The role manages three payrolls (non-exempt weekly, student biweekly, exempt monthly) and a weekly AP run, using Workday to review and approve work, release payment runs, and improve processes.

The Director is the process owner for Payroll, AP, and Expenses in Workday; builds reports; tests new features; troubleshoots issues; and provides clear campus guidance and training. The position serves as settlement approver for payments (including wire transfers), prepares Forms 1042/1042‑S, purchases foreign currency as needed, and maintains state payroll tax registrations. Team includes a Lead Payroll Administrator, an Accounts Payable & Credit Card Administrator, and a Payroll Coordinator.

• Lead and develop the Payroll, Accounts Payable, Expense, and Corporate Card functions;
  Manages service levels, internal controls, and ensures compliance.

• Oversee three payrolls and the weekly accounts payable run; ensure accurate, timely, and compliant processing.

• Review and approve Workday payroll/accounts payable work and payment runs; release settlements and approve wire transfers.

• Serve as campus process owner for Workday Payroll, Accounts Payable, and Expense modules; test new features and resolve issues.

• Build and maintain operational reports and dashboards in Workday.

• Prepares supporting information for the College’s annual Form 990 & 990-T.

• Oversee and support the management of the Travel Card and Purchase Card programs, including policy, training, monitoring, and compliance.

• Prepare annual forms 1042/1042‑S for eligible international payees.

• Reviews and ensures monthly account reconciliations are completed.

• Assist with year-end audit with preparation of closing entries, audit schedules, and responding to audit inquiries.

• Maintain multistate payroll tax registrations and related compliance (W‑2 and tax filings led by the Lead Payroll Administrator).

• Purchase foreign currencies for invoice payments and programmatic needs.

• Lead campus communications and training for areas of management.

• Perform other responsibilities as determined by the AVP for Finance & Controller.

• Bachelor’s degree in accounting, business, or related discipline.
• Five years’ experience in accounting or related field, with experience in payroll administration in a complex not-for-profit environment given the highest priority.
• Supervisory experience and knowledge of payroll tax compliance and reporting requirements for not-for-profit organizations desired.
• Proficiency with spreadsheet applications and desktop software required. Familiarity with modern accounting/payroll software (preferably Workday) a plus.
• Higher education experience; advanced degree in accounting, business, or related discipline; relevant certifications (i.e., CPP) are a plus.

• Demonstrated ability to work proactively and productively with a wide variety of stakeholders in a highly collaborative environment.
• Demonstrated experience implementing creative strategies to achieve efficiency and compliance.
• A team player who fosters collaboration within the organization, and has a strong commitment to excellent customer service.
• Well-organized and self‑directed individual who exhibits a high level of integrity that inspires trust and confidence.
• Knowledge and experience using current and emerging technology and tools to support and enhance business services.

$85,000 - $100,000

Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academic excellence. Candidates who can contribute to those goals are encouraged to apply and identify their strengths in these areas.

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