Accounts Payable Specialist

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This role is responsible for managing the full cycle accounts payable process, ensuring invoices are processed accurately and timely, maintaining vendor relationships, and supporting month-end close activities. The ideal candidate will have strong analytical skills, excellent attention to detail, and the ability to thrive in a fast-paced environment.

• Process high-volume vendor invoices accurately and efficiently.
• Review invoices for proper coding, documentation, and approval prior to payment.
• Perform 3-way matching between purchase orders, receipts, and invoices.
• Prepare and process weekly check runs, ACH payments, wire transfers, and manual payments.
• Reconcile vendor statements and investigate discrepancies.
• Maintain vendor records and assist with vendor onboarding, including W-9 collection and setup.
• Respond to vendor inquiries and resolve payment issues in a professional and timely manner.
• Process employee expense reports and corporate credit card reconciliations.
• Assist with month-end close activities, including account reconciliations and accruals.
• Maintain organized AP files and supporting documentation.
• Support annual 1099 reporting and compliance requirements.
• Collaborate with internal departments to resolve invoice and payment-related issues.
• Assist with special projects and process improvement initiatives as assigned.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal
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By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here
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• Virginia residents may access our state specific policies here
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• Residents of all other states may access our policies here
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• Canadian residents may access our policies in English here and in French here
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• Residents of countries governed by GDPR and UK GDPR may access our policies here
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