Accounting Office Manager

The Accounting Office Manager is responsible for overseeing day-to-day accounting operations, managing office administration functions, and providing support for human resources and employee benefits activities. This role serves as a key member of the administrative team, ensuring efficient financial processes, maintaining accurate records, supporting employee needs, and helping create a well-organized office environment.

• Manage the full cycle of Accounts Payable (AP), including invoice processing, coding, approvals, and vendor payments.
• Oversee Accounts Receivable (AR) functions, including invoicing, collections, cash application, and account reconciliation.
• Prepare bank reconciliations and maintain accurate financial records.
• Assist with month-end and year-end closing activities.
• Monitor cash flow and support budgeting efforts.
• Maintain vendor and customer account information.
• Work with external accountants and auditors as needed.
• Ensure compliance with company policies and accounting procedures.

• Oversee daily office operations and administrative functions.
• Maintain office supplies, equipment, and vendor relationships.
• Coordinate facility-related needs and office maintenance.
• Prepare reports, correspondence, and presentations as needed.
• Support leadership with scheduling, meetings, and special projects.
• Maintain organized electronic and physical filing systems.
• Serve as a point of contact for employees, vendors, and visitors.

• Assist with employee onboarding and offboarding activities.
• Maintain employee records and HR documentation.
• Coordinate background checks, new hire paperwork, and employment verifications.
• Support recruiting efforts, including interview scheduling and candidate communication.
• Assist with policy administration and employee communications.
• Help ensure compliance with employment laws and company policies.

• Assist employees with benefit enrollment and benefit-related questions.
• Coordinate annual open enrollment activities.
• Maintain benefit records and process employee changes.
• Act as a liaison between employees and benefit providers.
• Support payroll-related benefits deductions and reconciliation activities.
• Assist with workers' compensation and leave administration documentation.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of accounting, bookkeeping, office management, or related experience.
• Strong knowledge of Accounts Payable, Accounts Receivable, and general accounting principles.
• Experience supporting HR and employee benefits administration preferred.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with accounting software and ERP systems.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and ability to manage multiple priorities.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have…