Secretary; OA

Position: Secretary (OA)
The employee is a secretary performing a variety of clerical and administrative duties which are auxiliary to the work of the organization. The position provides assistance to the Chief of Staff and other administrative, technical, and clinical staff. The incumbent is the primary office support staff member for the Office of the Chief of Staff and operates independently of any other such position in the office and/or as a team with the other secretarial support staff, as necessary.

Duties include but are not limited to:

* Receives incoming telephone calls and visitors to the Office of the Chief of Staff and performs informal complaint resolution/referral, as necessary.

* Screens all correspondence prepared by administrative services for the Chief of Staff's signature for clarity, completeness of reply, and grammatical and procedural correctness. Returns inadequate submissions for retyping or recomposition.

* Reads incoming Chief of Staff mail, to include publications, regulations, and directives, and determines necessary action.

* Incumbent is responsible for presenting a daily review of all incoming mail and Chief of Staff e-mail for the Office of the Chief of Staff

* Schedules appointments and makes arrangements for time, participants, and location of meetings in accordance with instructions from the supervisor.

* Incumbent is also responsible for drafting the agenda for the Deans Committee, using own knowledge of current issues, as well as pending issues for joint discussions.

* Sets up and maintains files and records for the Office of the Chief of Staff.

Work Schedule:

Monday
- Friday 8:00am-4:30pm

Telework:
Ad-Hoc

Virtual:
This is not a virtual position.

Position Description/PD#:
Secretary (OA)/PD414200

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized