Office Manager​/Accountant

We are a small but growing construction company based in Louisville, KY, built on strong client relationships, quality craftsmanship, and operational accountability. As we continue to expand, we are seeking a highly organized and financially skilled Office Manager to oversee accounting operations while managing daily administrative functions that keep our business running efficiently.

This role combines construction accounting expertise with hands-on office management. The Office Manager will oversee financial processes, support project operations, and manage core administrative responsibilities including fleet, employee documentation, and general office coordination. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats in a growing company.

• Manage full-cycle accounting (Accounts Payable, Accounts Receivable, payroll, general ledger, bank reconciliations)
• Oversee job costing and project-based financial tracking
• Prepare monthly financial statements and internal performance reports
• Track cash flow and assist with forecasting
• Process subcontractor payments, retainage, and lien waivers
• Manage progress billings and change order documentation
• Coordinate with CPA for tax filings and year-end reporting

• Monitor project budgets versus actual costs
• Maintain certificates of insurance and subcontractor compliance documents
• Assist with contract administration and document control
• Support project managers with financial reporting and documentation

• Manage day-to-day office operations
• Oversee company vehicle registrations, renewals, and fleet documentation
• Coordinate business licenses, permits, and compliance renewals
• Handle incoming/outgoing mail and package distribution
• Answer and direct incoming phone calls and client inquiries
• Maintain organized digital and physical filing systems
• Order office supplies and manage vendor relationships

• Assist with onboarding paperwork and new hire documentation
• Maintain employee records and personnel files
• Support payroll processing and time tracking coordination
• Coordinate benefits administration and workers’ compensation documentation
• Track employee certifications, licenses, and required training

• 5+ years of accounting experience (construction industry strongly preferred)
• Strong understanding of job costing and construction financial reporting
• Proficiency in Quick Books or similar accounting software
• Payroll processing experience
• Excellent organizational and communication skills
• Ability to work independently and manage multiple priorities

• Experience in a small or growing construction company
• Degree in Accounting, Finance, Business, or related field
• Competitive salary based on experience
• Performance-based bonus opportunity
• Paid time off
• Growth opportunity with expanding company