Executive Administrator

Position Summary

The Executive Administrative Assistant provides high-level administrative support to senior leadership. This role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, resourceful, and able to handle confidential information with professionalism.

• Manage executive calendars, schedule meetings, and coordinate appointments
• Prepare reports, presentations, correspondence, and meeting materials
• Screen and prioritize incoming communications (email, phone calls, mail)
• Coordinate travel arrangements, including flights, lodging, and itineraries
• Organize and support internal and external meetings, including preparing agendas and taking minutes
• Maintain confidential files and sensitive information with discretion
• Assist with special projects and executive initiatives
• Serve as liaison between executives, staff, clients, and external partners
• Monitor deadlines and ensure follow-through on action items
• Handle expense reports and basic budget tracking

• 3–5+ years of executive-level administrative support experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Excellent time management and organizational skills
• Ability to work independently and anticipate executive needs
• High level of professionalism and confidentiality

• Attention to detail
• Problem-solving ability
• Adaptability and flexibility
• Strong interpersonal skills