Sr Executive Administrative Assistant

Sr Executive Administrative Assistant

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the Sr Executive Administrative Assistant position today!

Position Overview:

As a Sr Executive Administrative Assistant at Galen College of Nursing, you will provide advanced executive administrative and operational support to C suite and Executive Vice President leaders. Manages complex workflows, executive materials, and high stakes communications while supporting strategic and board level initiatives. Operates with a high degree of autonomy and discretion, serving as a trusted representative of executive leadership and exercising independent judgment on matters with organizational impact.

Key Responsibilities:

• Manage complex executive calendars, travel, and workflow coordination across multiple, competing priorities, with full authority to commit to meeting requests and calendar decisions on behalf of executives without prior approval.
• Serve as executive proxy for operational and coordination decisions in the executive's absence, exercising final judgment on matters of scheduling, stakeholder access, and communication prioritization.
• Anticipate executive needs and proactively resolve scheduling, logistical, or operational conflicts by independently assessing impact, urgency, and organizational priorities.
• Independently determine appropriate escalation, disclosure, or response for sensitive and confidential communications involving board members, regulators, or external partners, acting on behalf of executive leadership as appropriate.
• Prepare executive-level reports, dashboards, briefing materials, and presentations that inform leadership decision-making and strategic discussions.
• Draft, edit, and manage executive correspondence and communications, representing executive leadership in internal and external interactions with professionalism and discretion.
• Coordinate executive, board, and senior leadership meetings, including agenda development, material preparation, and follow-up actions to ensure accountability and execution.
• Support board and senior leadership meeting preparation and logistics, including managing confidential materials and communications requiring advanced judgment.
• Serve as a central point of coordination between executives, leadership teams, and key internal or external stakeholders to ensure alignment and continuity.
• Collaborate closely with other executive administrative team members to ensure seamless coverage, consistency, and continuity of executive support.
• Where applicable, oversee or guide junior administrative staff, or manage resources and vendor relationships supporting executive operations, within established authority and budget parameters.

Position Requirements:

• 10+ years of administrative experience, including at least 5 years supporting senior executives or C suite leaders
• Bachelor's degree or equivalent combination of education and experience
• Advanced proficiency in Microsoft Office and collaboration tools
• Exceptional writing, organizational, and problem-solving skills
• Demonstrated ability to exercise independent judgment, manage confidential information, and act with discretion on matters of significant consequence

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans,…