Administrative Assistant

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations in Louisville, Kentucky. This contract to permanent opportunity is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The position offers a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. and includes initial on-site training during the first month.

Responsibilities:

• Welcome visitors, manage front desk activity, and create a detail-oriented first impression for everyone entering the office.
• Answer incoming calls, direct inquiries to the appropriate team members, and take clear, accurate messages when needed.
• Perform a variety of administrative tasks such as filing, document preparation, record maintenance, and general office coordination.
• Enter information into company systems with a high level of accuracy and attention to detail.
• Support day-to-day office workflow by organizing materials, tracking routine tasks, and helping keep operations running smoothly.
• Assist with onboarding into office procedures during the first month of training and apply learned processes to daily responsibilities.
• Maintain a clean, orderly reception and administrative area while supporting staff with clerical needs as they arise.