Administrative Assistant to the Director of Ops - Louisville KY

Administrative Assistant

The Administrative Assistant provides comprehensive, high-level support to the Director of Operations. This is not a traditional clerical role; it requires a sophisticated blend of executive administration, data analysis, and project coordination. The incumbent will act as a primary point of contact for the Director, managing confidential information and producing reports and presentations necessary to lead the operational unit. This role requires a professional who is proactive, detail-oriented, and possesses an expert-level command of the Microsoft Office Suite.

Key Responsibilities:

• Perform advanced and diversified duties that support the daily operations of the Senior Director, ensuring seamless scheduling and communication.
• Manage highly sensitive and confidential information regarding personnel, finance, and strategic projects with absolute discretion.
• Draft, edit, and finalize professional correspondence and reports; serve as a liaison between the Director and internal/external stakeholders.
• Apply a thorough knowledge of organizational policies and practices to ensure all administrative actions are compliant with company standards.
• Gather, collect, and verify data from multiple sources (Finance, HR, Purchasing) to create a unified view of operational performance and projects as assigned.
• Create senior level PowerPoint presentations that translate complex data into clear, visual narratives for leadership reviews.
• Leverage the full Microsoft Office Suite and functional business software to automate reports and enhance data tracking.
• Undertake and track specific projects as assigned, ensuring deadlines are met and deliverables are organized.
• Identify bottlenecks in administrative or operational processes and design new workflows to increase efficiency.