Lower School Administrative Assistant

The Lower School Administrative Assistant serves as a warm, welcoming, and supportive presence for students, families, faculty, and visitors and plays an essential role in the daily operations of the Lower School. As one of the first points of contact for Lower School families, this individual should be approachable, organized, responsive, and genuinely committed to serving children and families while demonstrating the care, grace, and hospitality of Christ.

• Work closely with the Lower School Principal to provide administrative and organizational support.

• Assist with communication, scheduling, documentation, correspondence, special projects, and other daily administrative needs.

• Help the Principal manage competing priorities and ensure important tasks and deadlines are completed.

• Maintain a high level of confidentiality and discretion when handling student, family, faculty, and school information.

• Serve as a warm, welcoming, and helpful first point of contact for Lower School families, students, and visitors.

• Answer parent phone calls and emails in a timely, professional, and compassionate manner.

• Respond to questions and concerns or direct families to the appropriate faculty or staff member.

• Assist families and students with day-to-day needs and provide a welcoming presence in the Lower School office.

• Issue carpool numbers and provide carpool tags to families as needed.

• Collect and maintain student absence notes, physician notes, and other required documentation.

• Maintain and organize student cumulative folders and assist with accurate student records.

• Coordinate the distribution of student report cards and state testing results to families.

• Coordinate substitute teachers when classroom teachers are absent.

• Support teachers with administrative needs and requests as appropriate.

• Order, organize, and distribute classroom, Lower School, and beginning-of-year student supplies.

• Assist with planning, organizing, and executing Lower School events, celebrations, programs, and family activities.

• Coordinate event details including communication, registration, supplies, volunteers, schedules, vendors, and other logistical needs.

• Organize and coordinate Lower School field trips, including communication with teachers, families, and vendors.

• Ensure required field trip permissions and documentation are collected and verify that chaperones have current background checks on file.

• Assist faculty and administration in communicating and reinforcing Lower School policies.

• Help maintain a safe, orderly, organized, and welcoming office and school environment.

• Perform other duties and special projects as assigned by the Lower School Principal.

• Have received Jesus Christ as his/her personal Savior and Lord.

• Believe that the Bible is God’s Word and standard for faith and daily life.

• Be in whole-hearted agreement with the PCS Statement of Faith and Statement on Marriage and Sexuality.

• Serve as a Christian role model in attitude, speech, and actions toward others.

• Be a member in good standing at a local evangelical church whose doctrine agrees with the school’s Statement of Faith.

• Demonstrate the importance of Scripture study, prayer, witnessing, and unity in the Body of Christ.

• Recognize the role of parents as primarily responsible before God for their children’s education.

• Demonstrate courtesy, flexibility, integrity, kindness, self-control, perseverance, and punctuality.

• Meet everyday stress with emotional stability, objectivity, and optimism.

• Maintain a personal appearance consistent with Christian values and school policy.

• Use clear and appropriate English in written and oral communication.

• Maintain strict confidentiality regarding student, family, faculty, and school matters.

• Loves the Lord and desires to serve Him in this capacity.

• Possesses a discipleship heart and mindset.

• Energetic, self-starting, and people-oriented.

• Strong organizational skills with excellent attention to detail.

• Able to work well under pressure and with a sense of urgency.

• Flexible and able to manage changing priorities and unexpected situations.

• Strong written and verbal communication skills.

• Able to establish positive relationships with students, families, faculty, and staff.

• Demonstrates initiative, dependability, and a commitment to completing tasks.

• Comfortable using technology and able to learn new systems and tools.

• Able to handle sensitive and confidential information with discretion.

• Demonstrates strong teamwork, time management, critical thinking, and problem-solving skills.

• Bachelor’s degree or higher preferred.

• Experience in an administrative, educational, or school-office setting is beneficial.

• Familiarity with technology and the ability to learn new systems and processes.

• Experience working with students, families, faculty, or other members of a school community is preferred.