Coordinator Department of Art & Communication & Department of Performing Arts

Job Summary

This position is primarily responsible for supporting the functions of the academic programs of Art & Design, Communication & Media, Music, Musical Theatre, and Theatre. Chief tasks include general administrative functions, assisting students and faculty, maintaining budgets, and other specific tasks as assigned.

• Perform all financial activities associated with school and program accounts, including budget tracking and auditing, credit card purchases and reconciliation, submission of purchase orders, etc.
• Complete and submit Semester Course Offerings schedules and changes to the Registrar
• Maintain student records and financial records
• Maintain and order office and teaching supplies
• Complete adjunct contract requests in coordination with Director and Department Chair
• Maintain syllabi, faculty office hours, and department meeting minutes electronically
• Hire, schedule, and supervise student workers
• Assist with organization of department and program events
• Support various needs of students and faculty
• Other duties as assigned
• Coordinate international and national guest artist visits
• Apply for licensure and rights for all in-house productions; acquire and return scripts and scores to licensing companies.
• Attend Department and Program meetings and take accurate and thorough documentation of meetings.
• Draft, maintain and submit practicum credit forms to the Registrar’s office for departmental productions.
• Manage all keys for PAC building, bulletin boards and directories
• Schedule PAC classrooms for both academic and non-academic purposes.

• 30% Responsibility / Duty:
  Monitor department budget and track expenses. Responsible for purchasing for the department, overseeing department travel and credit charges.
• 20% Responsibility / Duty:
  Responsible for department schedules:
  Meetings, classroom assignments, assistance with semester course assignments and load documents
• 30% Responsibility / Duty:
  Department-specific accounting/planning, such as planning for travel for guest artists, keep department files and records.
• 20% Responsibility / Duty:
  Primary contact with and provides necessary department information to the university, deans’, registrar’s and controller’s offices.

• Excellent communication, organization, and time management skills
• Excellent attention to detail
• Knowledge of standard office policies and procedures
• Knowledge of University administrative policies
• Proficiency in Microsoft Office products
• Ability to learn and work with various software programs
• Strong initiative skills
• Ability to manage and supervise student workers
• Ability to perform complex procedures using appropriate analytic skills

• Bachelor’s Degree or equivalent experience
• At least two to five years of similar office experience

Your next professional chapter begins here! ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment.

Ohio Northern University, founded in 1870, is a competitive, comprehensive university affiliated with the United Methodist Church. ONU is one of the few private universities to offer a distinctive blend of national ranked liberal arts and professional programs in its five colleges:
Arts & Sciences, Business Administration, Engineering, Pharmacy, and Law. Situated on nearly 300 acres, the scenic and modern campus is comprised of 31 major buildings. The town of Ada (population 5,000) provides a friendly small town atmosphere that compliments the friendly and safe environment found on campus. To learn more about the ONU and Ada communities, please visit https://(Use the "Apply for this Job" box below).-ada