Administrative Assistant

• Location 9901 Linn Station Road,Louisville, KY, 40223,United States
• Employee Type Full Time

Administrative Assistant

Reports to:
Executive Assistant to the CEO

Unconditional love for people with disabilities – this is the heart of who we are and whom we employ at Cedar Lake. We are the largest private provider of residential and community-based services for adults with intellectual and developmental disabilities (IDD) in the state of Kentucky. We are a local non-profit organization founded in 1970 by Louisville-area parents of people with IDD.

We believe that a well-trained staff, committed to the mission and vision of Cedar Lake, will successfully offer a high level of compassionate, capable care, responsive to the needs of the mind, body, and the spirit of the people we serve. We are seeking qualified individuals who are determined to share meaningful interactions that cultivate mutual respect and unconditional love to those with intellectual and developmental disabilities.

Our employees are the cornerstone of all that we do, and our team provides friendly and regular support to our staff of over 450 people.

• Opportunities for Year-End Bonus
• Weekly Pay
• Paid Time Off (PTO) Accrual Starts Day 1, PTO can be used after 60 days
• Health, Dental, Vision, and Life Insurance
• 401k retirement savings program

The Linn Station Administrative Assistant provides reception and administrative support for the Linn Station office. They are responsible for front desk coverage, mail and deliveries, office supplies and common areas, meeting and Board support, and designated finance support functions.

• Serves as the primary visitor and telephone contact for the Linn Station office, greeting and directing visitors and screening and routing incoming calls.
• Provides general information about Cedar Lake services and employment to visitors, callers and prospective employees.
• Receives, sorts and distributes incoming mail, packages and deliveries, and prepares outgoing mail and mailings.
• Maintains the appearance and organization of the reception area, office common areas, and the mail and copier rooms.
• Orders, stocks and distributes office and kitchen supplies, and maintains inventory.
• Assists with meeting and event preparation and maintains conference room calendars.
• Provides administrative support for Board materials, including preparing, distributing and maintaining reports, rosters and meeting records.
• Maintains official copies of corporate records, policies, procedures and job descriptions as directed.
• Maintains physical tenant files at the Linn Station office in accordance with HUD requirements.
• Performs finance support functions as authorized and directed by Finance staff, including deposits, check processing for the organization and for Individuals we support, related recordkeeping, and monthly credit card reporting. This position does not authorize disbursements.
• Performs other duties as assigned.

• High school diploma or GED equivalent is required. Associate degree is preferred.
• One or more years of administrative, reception, or office support experience is required. Proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Valid driver’s license is required.

Full-time, non-exempt, 40 hours per week, Monday-Friday, generally an eight-hour shift worked between 7:00 a.m. and 5:00 p.m. Overtime must be approved in advance by the supervisor.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.