Administrative Assistant III

Summary Job Description

Baptist Health Medical Group is looking for an Administrative Assistant III to join our Kentuckiana Operations Team in Louisville, KY! This will be a hybrid position that requires some days in the office.

• Coordinates and maintains daily office routines and paperwork for the Executives assigned to.
• Ensures calls/messages or high priority information are communicated appropriately.
• Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.
• Schedules, distributes notices, attends, takes and maintains minutes for important meetings as required.
• Make arrangements for programs, conventions and seminars that may include travel arrangements, hotel or meeting accommodations, registration, and itineraries.
• Organizes and maintains file systems for correspondence and other records.
• Update contact lists and directory lists as needed.
• Prepares outgoing mail and correspondence, including email and faxes.
• Greets visitors and employees, assisting and directing if necessary.
• Assists in coordinating special events such as meetings, employee events, etc.
• Keeps expense records and creates spreadsheets for productivity data.
• Keep invoices and route for signature-submit for payment.
• Provides coverage for other Administrative Support Assistants in their absence.

• High School Diploma or Equivalent required.
• Associates degree in secretarial studies strongly preferred 3+ years experience in an administrative role supporting executives
• Ability to type 50 wpm or better preferred
• Working knowledge of Microsoft Office software

Founded in 1924 in Louisville, Kentucky, Baptist Health is a full‑spectrum health system dedicated to improving the health of the communities it serves.

The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics.

Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana.

Baptist Health also operates two joint venture hospitals: the 410‑bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40‑bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama.

Baptist Health employs more than 24,000 people in Kentucky and surrounding states.

Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet or Pathway to Excellence designation for nursing excellence.

Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians.

Baptist Health’s physician network also includes more than 2,000 independent physicians.

Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law.

Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team.

Please note that Baptist Health is a drug‑free workplace and employment with Baptist Health is subject to post‑offer, pre‑employment drug testing.

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll‑free telecommunication device for the deaf (TDD). For voice to TDD, call . For TDD to voice, call .