Route Admin Assistant

Job Description

Reporting directly to the Company Local Purveyor, Admin Assistant will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordination of corporate scheduling requests for training. He/she must be able to work with minimal supervision, be highly self‑motivated, and display professional maturity when dealing with company-related materials. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.

• Coordinating and communicating schedule requests from the corporate office
• AR/AP Reconciliation
• Check deposits
• Timekeeping and adjustments
• Team expense reports and submissions
• Third-party auditing software tracking/compliance for daily operations, specifically Go Spot Check
• Maintaining a calendar of events for route operations
• Assisting with a schedule of the route purveyor
• Inventory office supplies, haberdashery ordering
• Organizing invoices, expense reports, vendor information, etc.
• Printing/Ordering program materials for customers/team as needed, for ship or pick up
• Assisting in organizing team and store communications on bi-weekly initiatives
• Sending/receiving mail
• Researching new customers
• Researching professional services/vendors to solicit quotes and information
• Basic functionality with limited access to Xtreme

• High School diploma plus additional specialized training in general administrative practices.
• One (1) to three (3) years related experience.
• Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications.
• Strong communication and customer service skills.
• Ability to use a printer/scanner with proficiency
• Polite and pleasant communication with customers and teams via phone and email
• Strong organizational skills, with physical files and digital content
• Process-oriented
• Discretion of sensitive information being processed with the team and customers
• Ability to work independently and as a team
• Effective time management

Since 1905, Boar’s Head Brand has been the name you can trust for quality products and service. Our vision is to nourish the human spirit through the love of food. Our secret ingredient has always been our people. Each person brings a unique perspective, background, and experience to the table and this is what drives our culture of positivity, acceptance, and support.

We are a company that believes we win when we work together and connect over a passion for the highest standards in food.