Administrative Assistant

• Provides administrative and project support to various departments as assigned
• Support Project Managers by organizing resources, tracking deadlines, maintaining project information, and coordinating team logistics.
• Assist with project documentation, including creating, organizing, and maintaining standard documents, reviewing engineering drawings, specifications, and project files.
• Assist with client profile preparation, marketing materials, and other business development activities.
• Answer and direct incoming phone calls, and maintain office supply inventory.
• Enter timesheet information and prepare hours reports for accounting.
• Assist with company meetings, events, and other internal activities.
• Assist with social media and basic marketing activities.
• Perform other administrative, technical, and project support duties as assigned.

Full-time (40 hours) – Hybrid - in office MWF, WFH Tues & Thurs

Requirements:

• High School Diploma or GED
• 1-2 years’ experience working in administrative support role
• Superb organizational and problem-solving skills
• Able to manage multiple priorities and meet deadlines
• Good written and verbal communication skills
• Effective time management and attention to detail
• Adaptability and willingness to learn new software and processes
• Proficient knowledge of Microsoft Office programs

Preferred:

• Associate’s degree or relevant technical education
• Experience with AutoCAD or other engineering/design software
• Familiarity with structural drawings, construction documents, or engineering projects
• Experience with project management or document management software