Administrative Assistant

Administrative Assistant

The primary function of this role is to provide administrative support to the Midwest branch. This position reports to the Branch Manager and will require a close working relationship with the Branch Manager and all Operations staff at this branch and Corporate.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.

Primary duties and responsibilities include the following. Other duties may be assigned.

• Provide complete administrative support services for the Branch Manager and staff.
• Handle all incoming calls and transfer accordingly.
• Greet all guests coming into the front lobby.
• Planning and preparation for any department &/or branch meetings or branch gatherings, reservations, etc.
• Assist fabrication shop and field with any necessary administrative duties.
• Conduct calls on open receivables.
• Data entry into Excel and various documents.
• Assist with day-to-day general clerical needs, filing, Fed Ex shipments, etc.
• Order office supplies.
• Create/Update POs in Company Software and Update as Completed.
• Attend any necessary meetings required by Branch Manager.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Accounts Payable/Receivable Experience a plus.
• Ability to efficiently find, access, and complete online research tasks is required.
• Significant knowledge of Microsoft Office (i.e., Word, PowerPoint, and particularly Excel) applications is required.