Records Specialist - Metro-Wide Promotional

THIS POSTING IS ONLY OPEN TO CURRENT, REGULAR EMPLOYEES OF LOUISVILLE METRO GOVERNMENT.

The purpose of this position is to respond to open records requests, conduct searches of electronic records, and communicate effectively the status of requests and potential issues with requestor and Louisville Metro Government agencies. The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Conducts searches of electronic records needed to fulfill open records requests.
• Ensures record searches are consistent with Metro Technology Services protocols.
• Assists department in defining the appropriate search criterion.
• Assists departments in accessing and sorting search results.
• Analyzes workflow of open records requests via on-line portal and provides recommendations to improve efficiency, workflow, and tracking.
• Monitors the progress of open records requests and track all open records requests.
• Performs edits to video and audio records.
• Assists with departmental training.
• Creates, modifies, or enhances computer applications in a client/server environment.
• Evaluates workflow processes, procedures, information systems and computer application functions.
• Creates, modifies, or enhances computer applications to automate processes, increase efficiencies, and improve utilization of compute records.
• Analyzes business needs, identifies and defines system requirements and recommends solutions to open records issues.
• Develops reports, charts, tables, maps and/or graphics for presentations to summarize or track operations and activities.
• Performs initial intake assessment, refers open records requests to appropriate LMG agencies, and corresponds and assists in compiling open records responses to requestors.
• Performs related work as assigned.

• Must be a current, regular employee of Louisville Metro Government
• Bachelor’s Degree in Computer Science, Information Systems or Technology or a related discipline.
• Three (3) years of demonstrably relevant experience in electronic information systems or related work
• An equivalent combination of education, training and experience.

• Must be of good moral character, with no criminal or felony record inconsistent with the provisions of this paragraph. Unacceptable will be persons who have been convicted of a felony, or who have any criminal action pending against them.
• An applicant may be disqualified for multiple misdemeanors, an unacceptable criminal record, or multiple traffic violations.
• Must submit to a pre‑employment drug screening.
• Must submit to a pre‑employment polygraph test.
• Applicants who have bought, sold, or used marijuana within one year of application, or have bought, sold or used any controlled substance or narcotic drug without a prescription within six years of application will be disqualified.
• Must submit to fingerprinting for criminal history check.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

May be required to work nights, weekends, holidays and emergencies (man‑made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Salary Grade: NU 113

Equal Opportunity Employer

• Training &
  
  Experience:
  
  100%

Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience from the last 10 years, as listed on your application and resume, as submitted. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score.

This also means that you should list your employment dates including the month and year (e.g. 02/2010 to 08/2015) of employment.