Entry Level HR Payroll Admin Assistant

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Wellness resources

The HR & Payroll Administrative Support role is a behind‑the‑scenes administrative position that supports the VP of HR and Payroll Manager during the transition from a PEO model to an in‑house HR and payroll structure. This role is responsible for executing high‑volume, detail‑oriented administrative tasks previously handled by the PEO, ensuring operational continuity, data accuracy, and compliance across a 46‑location, 8‑state organization.

• Onboarding & Logistics:
  Execute backend onboarding processes for new hires, including system setup and documentation tracking, I-9 administration, E-Verify, and new hire reporting for all 46 locations.
• Employee Support:
  Act as the first point of contact for employee inquiries regarding pay stubs, deductions, and portal access—tasks previously handled by PEO MyLife advisors.
• Benefits & Leave Admin:
  Support Leave of Absence (LOA), Workers’ Compensation, and unemployment claim administration; conduct monthly audits of carrier billing against payroll deductions and enrollment data.
• Data Integrity:
  Maintain all digital employee files and process all termination paperwork.
• Recruiting Support:
  Assist the VP of HR with job postings, interview scheduling, and candidate pipeline maintenance.
• Payroll Support:
  Assist with tax registrations, filings, and compliance tracking under the direction of HR and payroll leadership;
  Assist with payroll-related documentation, reconciliations, and internal reporting.
• Other duties as assigned.

Required

• Prior experience in HR, payroll, or administrative support roles
• Strong attention to detail and ability to manage repetitive, high‑volume administrative work
• Experience handling confidential employee data
• Strong organizational and documentation skills
• Ability to work independently in a remote environment

Preferred

• Experience supporting multi‑state HR or payroll operations
• Familiarity with ADP Workforce Now or similar HCM/payroll systems
• Experience in retail, multi‑unit, or geographically distributed organizations

We are an Equal Employment Opportunity employer and are committed to providing a workplace free of discrimination and harassment. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.