Accounting​/HR Administrator

Overview

Rapid Industries is seeking a detail-oriented and highly organized Accounting & HR Administrator to support the Accounting department and perform human resources functions in a collaborative, fast-paced environment. This role is responsible for assisting accounting operations including payroll, AP, AR, and reconciliations – while also assisting with HR administration such as recruiting support, compliance, employee relations, and other key HR functions.

• Accounting Support: Prepare/provide accurate financial reports; assist with accounts payable and accounts receivable; maintain, monitor, and reconcile benefit accounts to ensure correct payroll vs. billing; research and resolve discrepancies in benefit accounts; assist with timely filing of payroll tax filings.
• Payroll Administration: Process weekly payroll for multiple entities through our HRIS; monitor payroll for accuracy, fringe benefits, and compliance; maintain employee time records; report and pay monthly union benefit payments; update pay and fringe benefit rates at yearly renewal; audit deductions to match Employee Navigator; resolve discrepancies with broker; assist with weekly job costing and labor allocations.
• Human Resources Administration: Assist with recruiting, scheduling, and screening applicants; conduct periodic audits of employee files to ensure compliance with federal, state, and local law; maintain the integrity and confidentiality of HR files and records; develop employee relations strategies including engagement events, performance management, and disciplinary action; support implementation and documentation of safety program; assist employees with open enrollment and benefits tasks;
  
  work with union steward on labor relations; attend career fairs; serve as the main point of contact for employee issues; investigate and resolve employee issues and grievances.

• Excellent verbal and written communication skills.
• Ability to manage sensitive and confidential situations with professionalism.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Excel, Word, PowerPoint, and Outlook.
• Proficient with payroll management, HRIS, and similar computer applications.
• Familiarity with Paychex Flex is a plus.

• 2+ years of experience with Accounting and payroll.
• Prior HR/Administrative Assistant experience preferred.
• Experience in manufacturing industry preferred.
• Applicants with union experience are a priority.