Purchasing Agent, Supply Chain Service Center

Address

1001 Cheri Way Suite 200 Fairdale, KY 40118

First Shift (United States of America)

Under the direct supervision of the Manager, Operations & Logistics of the Supply Chain Service Center, this position coordinates proper inventory levels throughout the Warehouse with help from the Warehouse Purchasing Agent and ensures that item counts are correct. The role makes sure products are in the proper locations to ensure the most efficient use of space and resources in the order fulfillment process.

When directed, it adds items into inventory to meet customer needs. This position also assists the Warehouse Inventory Coordinator with verifying proper inventory levels throughout the warehouse and ensures that counts are correct. Maintains excellent communication with the Warehouse Purchasing Agent to ensure Inventory Levels are properly maintained.

• Manages all activities of the purchasing process for the SC Service Center, including recommended reorder report review, purchase order generation, order confirmation, price validation, and shipping confirmation.
• Works with vendor Customer Service and Sales representatives as needed to ensure the smooth processing of transactions.
• Completes order expediting functions as needed to ensure good product supply, securing substitute product where needed, and effectively communicating with facility Material Managers and other customers as required.
• Processes approved requests for new inventory items per established guidelines, working with SC Analyst and facility Material Managers as needed.
• Reviews and works the open order report.
• Resolves all pricing discrepancies to ensure the timely payment of all invoices.
• Works closely with SC Contracting Team, facilitating the efficient transition of product conversions.
• Works with vendors and Suppliers to facilitate bulk supply purchases for routine and HVI (high value implants) including overseas purchases, working with brokers, freight managers, and US and Foreign Customs departments to monitor and secure delivery to the Service Center.
• In accordance with SC Service Center Policy, ensures high levels of inventory for PPE and other high risk and critical supplies.
• Makes recommendations to Service Center Inventory Coordinator as to reorder theory modifications to ensure efficient purchasing and adequate levels of stock.
• Works with SC Contract Coordinator to ensure compliance with UofL Health agreements and maintains appropriate item vendor and contract records within SCM (Strategic Contracting Module) of the ERP.
• Ensures high fill rates in accordance with Department SOP’s.
• Performs routine cycle counts.
• Processes item charges/credits to departments.
• Participates in the item conversion process.
• Manages product returns from departments.
• Works with the Warehouse Inventory Coordinator & Buyer to manage the recall process for the warehouse.
• Manages the product expiration dates.
• Re-slots items to maximize picking efficiency.
• Other duties as assigned.

• High school Diploma or G.E.D. required
• Some College preferred

• Warehousing or supply chain background preferred.
• Experience with Microsoft Excel.
• Forklift/Reach Truck Operator preferred.

• Maintain active drivers license (required).