Purchasing Inventory Coordinator

Parts Source is the leading technology and software platform for managing mission-critical healthcare equipment
. Trusted by over 5,000 US hospitals and 15,000 clinical sites, Parts Source empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience.

Parts Source team members are deeply committed to our mission of Ensuring Healthcare is Always On®, which is foundational to our success and growth. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems.

Bio-Medical Equipment Service Co. is seeking an experienced Biomedical Purchasing Inventory Specialist to support our expanding Service Depot. In this role, you will manage the end-to-end material acquisition lifecycle—including supplier vetting, sourcing, cost negotiation, purchasing, and final receipt verification. We are looking for a trustworthy, detail-oriented, and highly driven professional to help us fulfill our vital mission of keeping medical equipment healthy for patient care.

Location:
On-Site Louisville, KY

• Source, qualify, and manage vendors to drive cost, quality, and timing compliance
• Forecast material requirements and maintain inventory levels to support production needs
• Sets minimum/maximum reorder points and coordinates with vendors and purchasing departments to ensure timely replenishment
• Perform all purchasing activities to ensure timely delivery of parts, supplies, and equipment
• Negotiate competitive pricing, favorable terms, and risk reduction
• Perform all receiving activities including physical intake of goods, verification against purchase orders, system receiving entry, discrepancy communication, and items put away
• Assist with regular inventory audits and cycle counts
• Timely reconciliation of any discrepancies in purchase orders and inventory counts
• Assist with technician replacement parts and supply fulfillment requests while ensuring inventory accuracy
• Monitor, analyze, and drive KPIs for vendor performance, material flow, and inventory accuracy
• Assist with various departmental activities and functions as needed
• Support cross-departmental collaboration and continuous improvement efforts
• Ensure compliance with BMES policies, procedures, and Quality Management System

• High School Diploma or equivalent required
• Procurement and/or supply chain experience (production or service environment preferred)
• Strong relationship, negotiation and organizational skills
• Skilled in problem-solving and analytical abilities
• Solid understanding and ability to execute best practices in procurement, receiving and inventory processes
• Skilled in analyzing material usage, cost, and inventory data to inform decision making
• Excellent verbal and written communication skills
• Demonstrates strong attention to detail and commitment to accuracy
• Adapts as needed to a fast paced and dynamic environment
• Willingness to build trust with fellow team members, produce results, and accept ownership of your responsibilities, performance, and actions
• Exhibits objectivity and openness to others' views and ideas
• Proficiency with ERP systems and Microsoft applications (Excel, Teams, SharePoint, etc.)
• Ability to lift up to 40 lbs. and remain on your feet throughout the workday

• Competitive compensation package with salary, incentives, company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction, and more!)
• Career and professional development through training, coaching and new experiences.
• Hybrid culture with new & beautiful work spaces that balance flexibility, collaboration, and productivity.
• Inclusive and diverse community of passionate professionals learning and growing together.

Since 2001, Parts Source has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure. Our digital systems modernize and automate the procurement of parts, services, technical support, and training…