Administrative Assistant

Pharmaceutical Distribution & Logistics Administrative Assistant

The Science Team at Pride Health supporting the Pharmaceutical Industry has an opening for a Pharmaceutical Distribution & Logistics Administrative Assistant in Louisville, KY.

Position Summary:

We are seeking a detail-oriented Pharmaceutical Distribution & Logistics Administrative Assistant to support daily distribution and logistics operations during a high-volume seasonal period. This role provides hands-on experience in pharmaceutical supply chain operations, shipment coordination, documentation management, and logistics administration in a fast-paced environment.

Additional Details:

Contract Length: 3 Months with the possibility of extensions

Pay range: $18 to $20 per hour on W2 (As per experience)

Responsibilities:

• Track daily shipments from origin to delivery and proactively monitor on-time performance.
• Investigate shipment delays and escalate issues while following through until resolution.
• Retrieve and maintain Proof of Delivery (POD) documentation.
• Obtain packing slips and verify shipping documentation for accuracy.
• Document delivery exceptions, including shortages, damages, delays, and misrouted shipments.
• Communicate shipment status updates and estimated delivery times to internal stakeholders.
• Monitor logistics claims and assist with case creation, documentation, and closure.
• Coordinate with carriers and third-party logistics providers to obtain shipment updates and resolve transportation issues.
• Monitor inventory-related alerts and communicate potential fulfillment concerns.
• Maintain organized records and ensure documentation is complete and accurate.
• Support reporting activities using Excel and other tracking tools.
• Follow established logistics procedures and compliance documentation requirements.

Required Qualifications:

• Bachelor's degree or currently pursuing a degree in Supply Chain, Logistics, Business, Operations, Industrial Engineering, Public Health, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Excel, including:
• VLOOKUP/XLOOKUP
• Pivot Tables
• Filtering and Sorting
• Basic Charts
• Proficiency with Microsoft Outlook, Teams, and Word.
• Strong analytical and problem-solving abilities.
• Customer-focused mindset with the ability to work professionally with internal and external partners.

Preferred Qualifications:

• Exposure to transportation, logistics, or supply chain operations.
• Knowledge of shipment tracking, Proof of Delivery (POD), inventory monitoring, or carrier operations.
• Experience with Power BI or Smartsheet.
• Familiarity with temperature-controlled logistics or healthcare/pharmaceutical environments.

Key

Skills:

• Shipment Tracking
• Logistics Coordination
• Documentation Management
• Recordkeeping & Data Accuracy
• Exception Management
• Customer Service
• Carrier Communication
• Inventory Monitoring
• Microsoft Excel
• Reporting & Analysis
• Problem Solving
• Time Management
• Team Collaboration

Must be authorized to work in the United States. Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.