Transaction Coordinator & Administrative Assistant

Allodium Real Estate is an independent brokerage licensed in Kentucky, Indiana, and Florida, specializing in residential and commercial real estate, investment properties, and development projects. We manage a diverse portfolio including active development projects, commercial brokerage services, and property management across multiple markets.

We are seeking an experienced, licensed real estate professional to serve as our Transaction Coordinator and Administrative Assistant. This is a hybrid position based at our office at 927 E Main Street in Louisville, supporting our Principal Broker in managing complex transactions, development projects, and day‑to‑day operations across our multi‑state portfolio.

Please submit your resume and a brief cover letter describing your real estate experience and current licensure status to:

• Manage residential and commercial purchase/sale contracts from execution to closing
• Coordinate with title companies, lenders, attorneys, and clients throughout transaction lifecycle
• Track critical deadlines and ensure compliance with all contractual obligations
• Prepare and review closing documents and commission disbursements
• Maintain MLS listings and update transaction management systems
• Support commercial brokerage assignments including broker opinions of value and market analysis

• Assist with construction project documentation, invoice tracking, and contractor correspondence
• Coordinate property management activities across rental portfolio
• Maintain organized filing systems (digital and physical)
• Schedule appointments and manage client communications
• Support multi‑LLC business structure and complex investment transactions
• Help evaluate and implement transaction management software solutions
• Provide general administrative support to Principal Broker

• Active Indiana real estate license OR commitment to obtain within 60-90 days of hire
• Minimum 3+ years of hands‑on real estate transaction coordination or administrative experience
• Strong working knowledge of real estate contracts, compliance requirements, and closing processes
• Proficiency with MLS systems
• Excellent organizational skills with proven ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills
• Self‑motivated and able to work independently
• Tech‑savvy with ability to evaluate and implement new software systems
• Experience with both residential and commercial transactions preferred

• Experience with investment properties and property management
• Familiarity with real estate development or construction projects
• Understanding of multi‑state transaction requirements
• Experience supporting broker/principal rather than individual agent teams
• Knowledge of various transaction management platforms (Dotloop, Skyslope, Transaction Desk, etc.)

• Base salary: $40,000-$60,000 (commensurate with experience and licensure)
• Performance bonuses based on transaction volume
• Company‑provided computer
• Potential for benefits package as position evolves

Hybrid position requiring 2-3 days per week (preferably
3) in office at our 927 E Main Street location in Butchertown. Flexible schedule to accommodate business needs.