Purchasing Coordinator

• 1+ years of experience in purchasing, procurement, customer service, administrative support, or a related business function.
• Strong communication and interpersonal skills.
• High attention to detail and organizational abilities.
• Proficiency with Microsoft Outlook, Teams, and Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable working cross-functionally with internal teams and external suppliers.

Bachelors degree or higher

• Experience processing purchase orders or supporting procurement activities.
• Exposure to ERP systems (SAP experience is a plus).
• Familiarity with SharePoint or document management systems.

Experience working with vendors, suppliers, or branch operations.

We are seeking a detail-oriented and customer-focused Purchasing Coordinator to support our procurement and supply chain operations. This is an excellent opportunity for someone early in their career who enjoys working with internal teams, vendors, and stakeholders to ensure purchase orders are accurate and processed efficiently.

In this role, you will review purchase requisitions to confirm pricing, terms, and purchasing details are accurate before generating and issuing purchase orders to suppliers. You will communicate with vendors to confirm product availability, follow up on orders, assist with change orders, and help resolve purchasing-related issues. The Purchasing Coordinator will work closely with branch teams to ensure purchase orders are complete and accurate, while supporting overall procurement activities and maintaining strong customer service throughout the process.

Any pricing discrepancies, variances, or exceptions will be escalated to the appropriate manager for review and approval.

• Review purchase requisitions for accuracy, pricing, terms, and required documentation.
• Create and process purchase orders and distribute them to suppliers.
• Follow up with vendors to confirm order receipt, product availability, and delivery schedules.
• Coordinate order modifications, change requests, and purchasing updates.
• Partner with branch locations and internal stakeholders to ensure purchasing information is accurate and complete.
• Assist with resolving order discrepancies and supplier-related inquiries.
• Maintain purchasing records and documentation in company systems.
• Support procurement and operational processes while providing excellent internal customer service.

Utilize tools such as Outlook, Microsoft Teams, Excel, and SharePoint to manage communication and purchasing activities.