Office Manager

About Us

At avad3, we produce over 100 unique events every year, serving clients nationwide. We create unforgettable experiences that go above and beyond expectations. Our mission is to deliver flawless events that amplify our clients' messages and leave lasting impressions.

Nestled in the heart of the Ozarks, Northwest Arkansas offers a perfect blend of business, culture, and outdoor activities. With three Fortune 500 companies, a thriving arts scene, and a wealth of outdoor recreation, it's an ideal place to live and work. Our community is vibrant, diverse, and full of opportunity to grow and thrive.

avad3 is seeking a highly organized and proactive Office Manager to help keep our office, logistics, and internal systems running smoothly. This role is ideal for someone who thrives in a fast-paced, detail-heavy environment where ownership, follow‑through, and professionalism matter. You'll serve as a central operational hub—supporting administrative systems, finance coordination, travel logistics, facilities management, and event logistics.

• Maintain accurate and up-to-date internal information hubs and documentation
• Assist the Finance Director with bookkeeping and administrative finance tasks
• Manage incoming calls and route communications appropriately
• Oversee and maintain the company-wide calendar

• Ensure offices remain stocked, organized, and professional
• Open and close the office daily and coordinate with external vendors for maintenance and facility needs
• Provide administrative support to co‑working tenants

• Book flights, lodging, and ground transportation for team members
• Maintain accurate travel records and related documentation

• Coordinate crew bookings, equipment rentals, and freight logistics
• Maintain and update logistics calendars and schedules
• Support production managers by ensuring operational details are clearly documented and executed

• Support both short-term and ongoing operational initiatives
• Identify inefficiencies and improve internal systems proactively
• Step in wherever needed to ensure the team operates smoothly

• Is exceptionally detail-oriented and comfortable managing a high volume of moving parts
• Demonstrates professionalism through reliability, discretion, and follow‑through
• Thrives in structured systems while adapting to shifting priorities
• Is technologically adept and confident navigating multiple digital platforms
• Works independently while collaborating effectively across departments
• Communicates clearly, kindly, and professionally
• Anticipates needs and solves problems before they accelerate

• 2+ years of experience in administrative, operations, office management, or coordination roles
• Strong organizational and time-management skills
• Proficiency in common business software platforms (Google Workspace, scheduling tools, accounting systems, etc.)
• Ability to manage multiple projects and deadlines simultaneously
• Comfortable in a fast-paced environment with shifting priorities

• Experience in event production, creative agencies, or small business environments
• Experience coordinating travel logistics
• Experience supporting multi-functional teams
• Familiarity with production or logistics scheduling systems
• Working knowledge of bookkeeping basics and administrative finance support

What We Offer

• Exciting Industry Opportunities:
  Be part of a fast-growing, dynamic company in the live event production world.
• Supportive Team:
  Join a team that values ownership, professionalism, and collaboration.
• Generous Paid Time Off:
  Start at 20 paid personal days per year, plus 7 paid holidays.
• Team Culture & Fun:
  Enjoy annual offsite days, a festive Christmas party, and team-building events throughout the year.
• Comprehensive Benefits Package:
  • 401(k) retirement plan with a 6% company match after 90 days of employment.
  • 70% company-paid medical benefits starting the first of the month following your hire date.
  • 100% company-paid First Stop Health benefits.
  • Additional…