Administrative Assistant

Administrative Assistant

The Salvation Army's Lowell Corps is hiring an Administrative Assistant and offers an excellent benefit package to eligible employees including:

• Generous paid time off every year that includes: vacation and sick time, holidays, and up to 3 personal days.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low-cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Eligibility for the Federal Government's Public Student Loan Forgiveness Program
• Most importantly – a job with a good purpose!

Location:

150 Appleton St., Lowell, MA

Hours/week: 40 hours per week

Exemption:
Non-exempt

Pay Range: $20.09 - $32.64 per hour

* starting pay varies depending on experience and qualifications*

Handle all responsibilities pertaining to the efficient and continuous operation of equipment, correspondence, and or specific office duties.

Duties & Responsibilities:

• Secretarial skills, including but not limited to:
• Typing
• Filing (hard copy & computer files)
• Answering phones, processing calls, taking messages, and other reception duties
• Compose correspondence as required
• Send thank you letters and memorial acknowledgements.
• Prepare Sunday Bulletin
• Retrieve mail from central post office twice weekly, daily during holiday season.
• Computer skills
• MS Office (Word, Excel, Publisher)
• Computer file maintenance
• Statistics program
• File Skills
• Maintain minutes of Advisory Board, Corps Council & Census Board Meetings in a timely manner. Mails a copy to DHQ & all members of each board.
• Maintain attendance records and volunteer hours for meetings.
• Maintain corps membership rolls as directed
• Maintain Corps & Quarters inventory.
• Maintain hard files according to the record retention policy
• Statistics
• Coordinate and compile monthly statistics for all programs
• Enter statistical data and forward to proper department at DHQ.
• Proper maintenance of all copiers, computers & phone systems. Contact outside services as required.
• Maintain and order office supplies, etc.
• Kettles:
  Draft and mail volunteer request letters, process bell ringer applications. Assist the Kettle Coordinator with scheduling and communicating with volunteers and service groups.
• Christmas Castle Breakfast: assist the Corps Officer with coordinating ticket sales & seating arrangements, draft & mail thank you letters, invoice ticket orders, invoice sponsor ships, attend breakfast & serve as greeter, coordinate event-day details. Communicate with venue for event needs and details.
• Angel Tree:
  Help Social Services Caseworker with coordinating a calendar of appointments and help as needed. Assist with scheduling and communicating with volunteers for toy packing and distribution.
• Christmas Radio-thon and Auction: invoice pledges, invoice auction items, receipt funds, and assist Corps Officer with distribution of auction items. Assist with event day details (food supplies, event communication, office supplies, etc).
• Annual Dinner:
  Coordinate ticket sales, mailing list, prepare certificates, coordinate intake. Communicate with venue for event needs and details.
• VBS:
  Helps coordinate VBS registration, supplies & mailings as required by VBS Director. Produce certificates, schedules, posters, and other promotional items as needed.
• Work with the Youth Ministries Coordinator in obtaining all paperwork for campers attending Camp Wonderland. Communicate with parents as needed.
• Maintain a volunteer database listing all availability, interests, background checks, etc.
• Prepare news releases, flyers & other public relations information for programs.
• Red Kettle Ride:
  Assist the Corps Officer with producing publicity information, advertising, registration of riders, sponsor information, and organizing volunteers. Communicate with participants, volunteers, and venue as directed. Event day: assist with registration & volunteer coordination.
• Assist the Corps Officer with additional Advisory Board events and fundraising initiatives. This includes, promotional items, registrations, correspondence, etc.
• Maintain a membership database including all program participants, soldiers, advisory board members, etc
• Newsletter:
  Assist the Corps Officer and Advisory Board Development Committee in producing a quarterly e-newsletter
• Assist the Corps Officer with printing employee electronic time sheets and secure needed signatures.
• Assist the Corps Officer in preparing a monthly corps calendar of activity

Other Duties:

• Assist with food pantry intake.
• Design and produce informational & promotional flyers as required
• Assist corps program leaders with mailings, supplies, etc.
• Provide courteous and kind demeanor in all communications with community.
• Produce & arrange media announcements.

Qualifications:

Education Requirements:

High School Diploma

Work Experience:

Minimum 3 years' experience in the administrative field

Other

Qualifications:

Must be able to use computer…