Executive Assistant to Vice President E

Executive Assistant to the Vice President for Enrollment Management & Student Success

Middlesex Community College (MCC), established in 1970, provides access to affordable education to prepare individuals for success and lifelong learning. We promote academic excellence, provide workforce development opportunities, and empower all learners to become productive and socially responsible members of our local and global communities.

The College provides a broad range of services that are essential to attract, reward, and retain talented faculty and staff. The MCC community promotes a work environment where our employees feel supported and empowered to best serve our student population. We are proud to offer our classes on both the Bedford and Lowell campuses, as well as a robust online course offering.

MCC is committed to transforming lives as we educate, challenge, and support all students as evident in our strategic plan .

Title: Executive Assistant to the Vice President for Enrollment Management & Student Success

Date: August 17, 2026

General

Summary:

The Executive Assistant provides comprehensive administrative and operational support to the Vice President for Enrollment Management and Student Success and serves as the central coordinator for the daily operations of the Vice President's Office.

This position is responsible for managing executive office operations, coordinating complex administrative functions, facilitating communication across the division, supporting strategic initiatives, and ensuring the efficient operation of the Office of the Vice President. The Executive Assistant serves as a trusted partner who anticipates needs, exercises sound judgment, manages multiple priorities, and helps ensure that divisional priorities are organized, communicated, and successfully executed.

The successful candidate is highly organized, customer-focused, technologically proficient, adaptable, and committed to providing exceptional service to students, faculty, staff, and community partners. This position requires excellent communication skills, initiative, discretion, and the ability to work independently in a fast-paced environment while maintaining a positive and collaborative approach.

The Executive Assistant is expected to exercise independent judgment in organizing work, anticipating needs, improving administrative processes, and supporting the efficient operation of the Office of the Vice President.

Duties and Responsibilities:

Executive Office Administration

• Manage the daily operations of the Office of the Vice President.
• Coordinate the Vice President's complex calendar, including meetings, travel, conferences, speaking engagements, and special events.

Prepare meeting agendas, briefing materials, presentations, reports, and supporting documents.

• Monitor executive correspondence and assist in prioritizing communications requiring action.
• Maintain confidential files and sensitive information with the highest degree of professionalism.
• Serve as the primary administrative contact for the Office of the Vice President.

Executive Coordination and Operational Support

• Track divisional priorities, projects, and commitments to ensure timely follow-up and completion.
• Maintain systems for organizing action items, meeting outcomes, deadlines, and ongoing initiatives.
• Coordinate meetings involving multiple departments and external partners.
• Follow up with divisional leadership regarding assigned projects and deliverables.
• Prepare summary reports and status updates for ongoing initiatives.
• Assist in coordinating divisional planning activities, retreats, and leadership meetings.
• Identify scheduling conflicts or operational issues and recommend practical solutions

Communications

• Draft and edit executive correspondence, presentations, reports, meeting summaries, and other communications.
• Proofread materials for grammar, formatting, tone, and consistency.
• Coordinate distribution of divisional communications.
• Maintain templates and standardized documents.
• Respond to inquiries or route requests appropriately.

Technology and Office Systems

• Utilize technology to improve office efficiency and organization.
• Maintain electronic filing systems and shared digital work spaces.
• Support the use of Microsoft 365 applications including Outlook, Teams, SharePoint, One Drive, Planner, Forms, and related software.
• Assist in organizing operational information, reports, and project documentation.
• Learn and adapt to new technologies that improve productivity and…