Group Programming Coordinator​/Administrator

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"Hyatt is a place of learning – similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally."

Miraval Berkshires Resort and Spa

Administrative

Hourly/Entry Level Employee

Full-time

20.00 Hourly US Dollar (USD) pay basis

At Miraval Berkshires it is our ongoing purpose to bring imagination, authenticity and meaning to wellness. Each day we work to bring out the best in all we do for our guests and colleagues (you) to take comfort in.

The Group Programming Coordinator / Administrator plays an integral role in curating and supporting exceptional, purpose-driven group experiences. Working closely under the guidance of the VIP Group Programming Specialist, the key liaison between Sales and Programming, this position helps bring each corporate/social group retreat to life through thoughtful support of coordination, precise execution, and seamless communication.

ESSENTIAL FUNCTIONS:

• Support the VIP Group Programming Specialist in the coordination/logistical planning of customized corporate/social group itineraries
• Execute directives with a high level of precision, ensuring all details align with the intended group experience
• Assist in building thoughtfully curated itineraries that reflect a balanced integration of Miraval’s core disciplines, including fitness, yoga, meditation, outdoor adventure, equine, farm, specialist, and creative expression
• Coordinate closely with internal teams to confirm availability, manage scheduling, and ensure seamless logistical execution
• Attend remote calls with group leaders to help plan/coordinate group retreats
• Maintain accurate and organized records across scheduling systems and internal platforms
  
  Facilitate clear and timely communication between Sales, Programming, and operational teams
• Support pre-arrival preparation to ensure each group experience is delivered with intention and excellence
• Support in guiding site tours for upcoming groups
• Provide logistical support to group leaders once group is on property

Provide administrative and operational support to Integrative Wellness and Programming leadership during non-peak group period

Miravalis a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the wellness industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.

We thank you for your interest. Be well.

• World class resort
• Awarded Fortune’s 100 best companies to work for
• Unlimited use of our fitness center, yoga classes, and lectures
• Tuition or wellbeing reimbursement
• Free golf
• Employee discounts on all spa services and programming
• Discounted rates at Hyatt Hotels
• Positions with flexible schedules

• 2+ years of experience in hospitality, event coordination, administrative support, or a related field
• Experience supporting group programs, retreats, or complex scheduling environments strongly preferred
• Demonstrated ability to manage multiple projects while maintaining exceptional attention to detail
• Strong technical proficiency and comfort working within multiple systems simultaneously
• Excellent written and verbal communication skills
• Self-motivated, highly organized, and comfortable working both independently and under direction

Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.