Program Manager, College Advancement

Job Title

Program Manager, College Advancement

Lowell, MA (Lowell campus with occasional travel to Bedford campus and within the community)

Full‑time Staff

Middlesex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act and Title VII of the Civil Rights Act.

The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Coordinators and relevant federal and state agencies.

The College Advancement Program Manager is a key member of the Institutional Advancement team and is responsible for managing the administrative functions of the Campaign Initiatives, Scholarship Application, Review, Award and Scholarship Ceremony process; coordinating with the Advancement Services Specialist in learning and managing our Black Baud database; supporting event planning; and assisting the Director of Annual Giving and Alumni Relations.

The role also involves duties related to managing a Capital Campaign, mailings, appeals, and fundraising programs, as directed by the MCC Foundation Board and the Dean of Advancement.

• Promote awareness and growth for MCC and the MCC Foundation by cultivating alums, donors, friends, corporate partners and constituents.
• Coordinate and manage marketing materials in consultation with College Advancement and Marketing teams.
• Coordinate mailings, e‑blasts and social media touch points.
• Prepare application materials for grant processes, including faculty and staff Mini‑Grants.
• Support Foundation initiatives, the annual spring fundraiser, Celebrity Forum and manage the event raffle.
• Assist with Advancement Campaigns and Appeals as needed.
• Assist with managing the annual MCC Foundation Scholarship Program timeline, application and selection processes.
• Revise online applications and routinely review and update scholarship descriptions.
• Correspond with student applicants and faculty/staff regarding the application process and awards ceremony.
• Plan and execute the annual scholarship ceremony, including invitations, recipient bios, donor and presenter follow‑up, and logistics such as catering.
• Process and organize scholarship payments in partnership with Financial Aid and Student Accounts Offices.
• Assist with alumni outreach efforts, growing engagement opportunities in conjunction with the MCC Alumni Association.
• Collaborate with Institutional Advancement Staff to cultivate local business support for alumni activities.
• Collect alumni‑interest stories, record them in the database, and assist with alumni social media pages (Facebook, Linked In, Twitter).
• Research alumni prospects using Black Baud, Research Point, Light Cast, Linked In to generate reports.
• Collaborate with current students to promote future alumni identity and involvement.
• Assist with donor research, annual report production, and college‑wide initiatives.
• Other duties as assigned.

• Bachelor's degree required with 2–3 years of experience in scholarship programs, financial management, fundraising and/or grant programs.
• In‑depth knowledge of Microsoft Office programs.
• Commitment to the mission and philosophy of the College.
• Experience with program, financial and time management skills.
• Experience in grant, scholarship and program development with willingness to propose and implement new initiatives.
• Expertise with Microsoft Office Suite; familiarity with database, scholarship, and financial software. Raiser's Edge experience is a plus.
• Working knowledge of social media (Facebook, Twitter, Linked In).
• Strong verbal and written communication skills; ability to establish positive public relations and interact with diverse backgrounds.
• Demonstrated ability to maintain highest ethical standards and confidentiality.
• Ability to collaborate with MCC colleagues…