Administrative Assistant​/Estimator Trainee

Balancing Technologies, Inc. is seeking a motivated, organized, and detail-oriented individual to join our team as an:

This is a unique opportunity for someone looking to build a long-term career in the commercial HVAC industry. The position will initially focus on administrative and project support responsibilities while the successful candidate is trained in our estimating process. As knowledge and experience develop, the role will transition toward increased estimating, takeoff, and business development responsibilities.

The initial administrative and project support responsibilities will include:

• Filing, scanning, organizing, and maintaining company and project documents
• Assisting Project Managers with project documentation and administrative requirements
• Setting up and maintaining electronic project files
• Processing and organizing drawings, specifications, reports, and other project documents
• Assisting with bid invitations and project tracking
• Communicating professionally with customers, contractors, vendors, and members of our field team
• Providing general administrative support to the office and management team

• Researching potential new customers and mechanical contractors
• Reaching out to prospective customers to introduce Balancing Technologies
• Working to have BTI added to contractor bid lists
• Following up on bidding opportunities and proposals
• Maintaining customer and prospective customer information
• Helping develop and maintain long-term customer relationships

• Highly organized and detail-oriented
• Comfortable working with computers and learning new software
• Professional in written and verbal communication
• Comfortable speaking with customers by phone and email
• Able to manage multiple projects and deadlines
• Willing and eager to learn the technical side of the HVAC industry
• Able to work independently while also being part of a team
• Dependable and willing to take ownership of assigned responsibilities

Previous HVAC, construction, estimating, or blueprint-reading experience is helpful but not required
. We are willing to train the right person. Experience with Microsoft Office, Adobe PDF software, construction drawings, estimating software, or project management software is a plus.

This is not intended to remain strictly an administrative position. Our goal is to develop the successful candidate into an HVAC/TAB Estimator who can independently review projects, perform takeoffs, prepare estimates and proposals, communicate with customers, and help support the continued growth of Balancing Technologies.

For the right individual, this position provides an opportunity to learn a specialized part of the commercial HVAC industry and develop into a key member of our estimating and project management team.

Balancing Technologies, Inc. specializes in commercial HVAC Testing, Adjusting & Balancing and related system performance services. We work with mechanical contractors, engineers, facility owners, and other construction professionals throughout New England.

We place a strong emphasis on technical knowledge, professional development, quality, and providing our employees with opportunities to grow within the company.

Job Type: Full-time

• Balancing Technologies, Inc. is an Equal Opportunity Employer.