Accounts Payable Specialist

The Accounts Payable Specialist will manage the daily processing and reconciliation of vendor invoices, with a heavy focus on raw materials, freight, and manufacturing supplies. This role requires a sharp eye for detail to handle three-way matching (Purchase Orders, Bills of Lading/Receiving Documents, and Invoices) to ensure accurate costing and strong vendor relationships.

Navigating high-volume, multi-million-dollar vendor accounts where inventory accuracy directly impacts the company’s bottom line.

• Perform full-cycle accounts payable processing, including matching, coding, and entering high-volume inventory and non-inventory invoices.
• Execute 3-way matching across Purchase Orders (POs), GRNs, and vendor invoices.
• Investigate and resolve discrepancies in pricing, quantity, or freight charges by collaborating with Procurement, Quality Control, and Warehouse teams.
• Maintain accurate vendor master files, including W-9 tracking and annual 1099 reporting.
• Serve as the primary point of contact for vendor inquiries, reconciling monthly statements to catch missing invoices or credit memos.

• Ensure accurate General Ledger (GL) coding specific to manufacturing, including direct materials, indirect plant supplies, freight-in & freight-out, and maintenance, repair, and operations (MRO) expenses.

• Experience: 2–5 years of dedicated AP experience, ideally within a manufacturing, heavy industry, or distribution environment.
• ERP Familiarity: Strong proficiency in manufacturing ERP systems (e.g., Syspro, Sage, SAP, or others) is highly valued, particularly navigating the purchasing and inventory modules.
• Technical
  
  Skills:
  
  Intermediate Excel skills (VLOOKUPs, pivot tables) for reconciling large statements and freight data.

• Accuracy: Maintaining a low error rate in GL coding and invoice data entry.
• Aging Management: Keeping past-due payables to a minimum to maintain favorable vendor credit terms.