Independent Financial Services Contractor

Aldersgate Church is accepting proposals from qualified individuals or firms to provide independent contracted financial services for the church. We are seeking a trusted financial partner who demonstrates professionalism, integrity, confidentiality, and experience in nonprofit or church accounting.

The selected contractor will work closely with church staff and leaders to provide accurate financial recordkeeping, payroll processing, accounts payable management, contribution recording, tax reporting and compliance, and monthly financial reporting.

The contract is expected to begin on January 1, 2027with compensation negotiated based on experience and the scope of services provided.

Aldersgate Church is accepting proposals from qualified individuals or firms to provide independent contracted financial services for the church. We are seeking a trusted financial partner who demonstrates professionalism, integrity, confidentiality, and experience in nonprofit or church accounting.

The selected contractor will work closely with church staff and leaders to provide accurate financial recordkeeping, payroll processing, accounts payable management, contribution recording, tax reporting and compliance, and monthly financial reporting.

The contract is expected to begin on January 1, 2027with compensation negotiated based on experience and the scope of services provided.

• Record weekly contributions and deposits in the church accounting system.
• Accurately post all contributions to the church's giving records.
• Verify that contribution records reconcile with deposit documentation.

• Enter debit card transactions into the accounting system on a monthly basis.
• Prepare and print checks twice each month.
• Maintain the security and accountability of church check stock.

• Process payroll through Quick Books Online twice each month.
• Prepare and file quarterly payroll tax reports.
• Prepare annual W-2 and 1099 forms.

• Reconcile all bank statements monthly.
• Prepare and provide comprehensive monthly financial statements.
• Respond to financial questions from church staff as needed.
• Attend Church Council or Finance Committee meetings upon request to review financial reports.

• Prepare weekly deposits according to established financial procedures.
• Deliver deposits to the bank.
• Provide deposit documentation to the Financial Services Contractor promptly.
• Maintain organized monthly deposit records.

• Review and code disbursements with the appropriate vendor and expense account.
• Submit invoices, receipts, and supporting documentation for payment.
• Maintain organized accounts payable files and vendor records.

• Communicate all employee additions, terminations, and changes promptly.
• Distribute payroll stubs, W-2s, and other tax documents to employees.

• Maintain regular communication with the Financial Services Contractor.
• Monitor incoming mail and promptly forward financial correspondence.
• Safeguard check stock, tax records, and other confidential financial documents.
• Review monthly financial statements and communicate any questions or discrepancies.

Interested individuals or firms should submit:

• A cover letter expressing interest.
• A summary of qualifications and relevant experience.
• At least three professional references, preferably including churches or nonprofit organizations.
• A proposed fee structure (hourly, monthly, or annual).
• A description of the accounting software and financial systems with which they have experience.

Please submit proposals no later than September 4thto:

Attn:
Ryan Smallwood

10306 Indiana Avenue

Lubbock, TX 79423

Email: ryanine

Questions regarding this request may be directed to the church office.

Aldersgate Church appreciates your interest in partnering with us to faithfully steward the financial resources God has entrusted to our ministry. We look forward to reviewing your proposal.