Medical Admin Secretary

Overview

Extended Job Title
Medical Admin Secretary

Position Description
Performs specialized clerical and secretarial duties in direct support of a Department Chair within the Health Science Center. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Employees in this classification may be responsible for supervising a small clerical unit.

Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

Requisition
43667

Travel Required
None

Pay Grade Maximum
$37.88

• Assistant to the Chairman
• Includes but not limited to, article & book research, editing and submission of documents, and assisting with lecture material to include PowerPoint, handouts etc.
• Plans the activities of and oversees all academic and administrative support for assigned faculty to include the department chair. To include all admin assistant checklist items, daily monitoring, effective communications, effective training, continuos improvement and successful implantation of policy and processes and demonstrates efficiency in academic and administrative operations.
• Preforms tasks which require advance skills and knowledge in organization, planning interpersonal relations, in-dept knowledge of academic and administrative operations relative to departmental division support.
• Interacts and works closely with the Senior Clinical Departmental Administrator on various tasks/ projects.
• Responsible for writing and updating Standard Operation Procedures for area of responsibility.
• Processes leave request and maintain leave spreadsheet. Approve exempt leave reports for Providers.
• Create and maintain personnel and recruiting records for providers. To include working with Faculty Recruitment and Faculty Affairs departments, setting up interviews, placing ads and all new hire/ termination task include HR and Brassring.
• Submit various requests as needed. (Pagers, housekeeping, facilities, surplus etc.)
• Prepare agenda and minutes for Faculty Meeting and other, meetings as assigned.
• Assist and Maintain Faculty on Call Schedule, Faculty Weekly Schedule, Faculty Holiday Schedule. Process Faculty on call pay EOPS.

Grant Funded?
No

Pay Grade Minimum
$16.89

Pay Basis
Hourly

Schedule Details
Monday - Friday 8am-5pm

Work Location
Lubbock

• Experience with scheduling, calendar management, meeting coordination, and minute taking.
• Experience supporting senior leadership (e.g., Chair, Director, Administrator) with a high degree of professionalism and discretion.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including spreadsheet tracking and report preparation.

Department
Pedi Administration Lbk Genl

Required Attachments
Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app
4.ttuhsc.edu/payplan.

Shift
Day

EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications
High school diploma or equivalent. At least 12 months experience as a Senior Medical Secretary  5 years experience in a progressively responsible secretarial position with 3 years in a medical or scientific setting.

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
YN

Army Military Occupational Specialty Code
56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

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