Office Support Specialist - Ofc of SVP Rural Affairs

Position Description

Provides general office support with a variety of clerical activities and related tasks. Responsibilities include but are not limited to answering incoming calls, directing calls to appropriate associates, welcoming visitors, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Work is performed under close supervision within established policies and procedures with job performance based upon tasks completed.

Major/Essential Functions

• Answer phones for the Division of Rural Affairs and manage incoming/outgoing correspondence, including tracking status.
• Maintain accurate and timely filing systems, including shredding and digital scanning.
• Complete special assignments with latitude to exercise independent judgment; assist with planning and implementation as required.
• Coordinate, prioritize, and schedule routine and emergency meetings and appointments as directed.
• Manage meeting logistics, including reserving rooms, sending invitations, preparing agendas, collating materials, and providing minutes when requested.
• Keep team members informed daily of events and changes to calendars.
• Ensure team members have the necessary information for meetings, conferences, and activities.
• Provide support for travel arrangements, reimbursements, and purchasing for the Office of the SVP.
• Complete procurement card transactions, Tech Buy requisitions, and purchase orders as required.
• Work with the Finance and Administration team to ensure compliance with institutional requirements for the Office of the SVP.
• Make arrangements for official guests and receive visitors for the Division of Rural Affairs.
• Assist with the planning and coordination of Division wide tours as needed.

Preferred Qualifications

• Prior office/administrative work experience.
• Knowledge of TTUHSC/state purchasing and travel workflows and processes. including review and approval processes.
• Prior experience with TTUHSC/state purchasing and travel policies.
• Experience supervising and keeping complex records. Assembling and organizing data of a complex nature to prepare and submit reports from such records.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app
4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications

High school graduation or the equivalent plus five (5) years progressively responsible experience in a related area. Additional job related education may substitute for required experience on a year for year basis

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.

To view this report, visit the TTUHSC Clery Act website at https://(Use the "Apply for this Job" box below)..

Introduction

Nationally recognized as a Great College to Work For
, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees…