Comptroller - Admin Assistant III Lubbock Audit Office

Job Description

Applications must be filed at

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow and make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller's Office. We take pride in the work we do serving as State's accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take our collective commitment to public service very seriously. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

to see an inside look at the Texas Comptroller's office

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

Qualifications:

Minimum Qualifications

Education: Graduation from a standard senior high school or equivalent.

Experience:
Three (3) years' experience with clerical office and/or administrative work.

Preferred Experience: Experience using Microsoft Office Suite software and a multi-line telephone

In this role you will:

Performs assignment finalization procedures.

• Routes assignments to the regional processing center utilizing Audit Utilities and Agency Work Manager.

• Prioritize work according to established divisional priorities, with particular focus on statute audits, hearings, amendments, and refunds.

• Performs imaging duties for No Tax Due assignments, ensuring accurate document capture and routing.

Maintains filing systems, including recording information and updating paperwork.

• Prepare documents for imaging including statute waivers, audit questionnaires, and power of attorney forms.

• Performs word processing and spreadsheet work utilizing Microsoft Office Suite software.

• Maintains compliance with Agency Records Retention procedures.

• Plans available time to efficiently complete filing, compliance, and correspondence duties

Processes assignment payments.

• Processes payments on Agency Work Manager, completes required forms, and allocates amounts as needed.

• Deposits funds at prescribed banking locations.

• Maintains accurate records and documentation of all collections processed.

• Images assignment payments and required forms.

• Performs processing and imaging timely and produces high-quality work.

Routes phone calls, greets visitors, and coordinates the flow of information.

• Receives, date stamps, logs, and distributes incoming mail.

• Prepares outgoing mail, maintains postage balances, verify billings, and forward invoices to Accounts Payable.

• Completes tasks and responds to inquiries in a timely manner

Performs administrative support for management.

• Manages property and supplies inventory and oversees credit card purchasing and recordkeeping.

• Reviews travel reimbursement requests for accuracy.

• May perform timekeeping reconciliations.

• May schedule meetings and training.

• Meets training requirements and attends mandatory training that may require overnight stays.

• Performs other duties as assigned.

• Actively applies constructive feedback to enhance work quality

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