Project Assistant

The Project Assistant provides essential administrative and project coordination support to construction teams to ensure projects run efficiently and documentation is accurate and complete. This role is responsible for managing project records, tracking key deliverables, coordinating communication with subcontractors and internal teams, and supporting contract and compliance processes. The Project Assistant plays a critical role in maintaining organization, driving timely follow‑up, and upholding Layton’s standards of quality, integrity, and operational excellence throughout the project lifecycle.

This position is required to be on site in Turkey, TX M‑F.

• Assemble, compile, and prepare construction project documents including contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as‑built drawings for closeout; monitor and enforce legal and insurance compliance.
• Assist in buyout of projects by verifying prequalification of subcontractors to include safety and financial review.
• Instruct project team in organized filing system and assure its proper use.
• Conduct periodic audits to ensure executed contract documents are filed in project BOX folder.
• Prepare agendas and other meeting documents as directed by project team.
• Record and/or transcribe minutes as directed by project team.
• Ensure timely responses from subcontractors for contract paperwork.
• Create and maintain project compliance items as required by owner and Layton contract.
• Disburse payment to compliant subcontractors upon VP/Project Team approval.
• Assist in establishing OCIP or CCIP program per contract requirements and maintain required documents.
• Administer contracts and purchase orders assigned by project team, including initiating CMiC workflow.
• Monitor progress of CMiC workflow for subcontract and subcontract change order approvals (including eSign).
• Prepare and issue change orders to subcontractors and owners for extra work performed on the project.
• Coordinate with project team to ensure planning for project milestones, including permitting, groundbreaking, topping off, and project closeout.
• Draft, transmit, and file correspondence.
• Perform other related duties as assigned.

• High school diploma or equivalent.
• Type a minimum of 50 words per minute.
• Have at least 2 years of secretarial or administrative experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook; able to create and edit legal documents and spreadsheets.
• Excellent written and verbal communication skills.
• Excellent organizational skills; develop systems that provide efficient retrieval of information.
• Ability to handle multiple tasks simultaneously; establish priorities and effective courses of action.
• Team player; works well with others and supports co‑workers, customers, and colleagues in achieving goals.
• Ability to perform essential duties efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Preferred: previous administrative experience in a construction company.
• Preferred: knowledge of basic construction methods, techniques, and systems used by Layton Construction.
• Preferred: one to two years of post‑high‑school administrative assistant training.
• Preferred: prior construction industry experience.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long‑term Disability Insurance
• Short‑term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre‑tax Paid Parking/Public Transportation
• Paid time off
• Time Away Benefits
• Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program

Structure Tone Southwest is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.