Office Assistant

Responsibilities

• Sort and scan daily mail;
  Track checks received
• Support for executing office events
• Support for executing client/off-site events
• Coordinate office operational or maintenance needs with corporate contacts
• Coordinate food/catering orders, set up and clean up
• Prepare, print/copy, assemble/bind, etc. all materials for BI and EH&B client meetings, trainings, corporate events
• Coordinate technology requests for client meetings;
  Schedule in Office Space App
• Coordinate trainings;
  Lunch and Learns
• Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and carriers
• Prepare internal and external corporate documents for team members and industry partners; i.e. Town Halls, office announcements, etc…
• Distribute time sensitive communication materials to appropriate parties
• Order office supplies and maintain inventory
• Be a culture ambassador for colleagues; work with spirit committee on office events
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Provide exceptional customer service and assist colleagues and clients whenever necessary

• Must be highly organized and able to work independently
• Must be detail-oriented and very efficient
• Must be flexible and have a great attitude
• Must have the ability to manage multiple projects and priorities in a fast-paced environment
• Must have excellent verbal and written communication skills
• Must be proficient in Word, Excel and Power Point