Preparedness and Response Admin Assistant
Listed on 2026-07-16
-
Administrative/Clerical
Data Entry -
Healthcare
Career Opportunities:
Preparedness and Response Admin Assistant (18171)
Posting 18171 - Posted
07/06/2026
- Dept of State Health Services
- Region 1
- Office and Administrative Support
- Eligible for Telework - a. $1 - $2999 per month
DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.
Employee Benefits:
DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.
- Functional
Title:
Preparedness and Response Admin Assistant - Job Title: Administrative Asst II
- Agency: Dept of State Health Services
- Department: Region 1
- Posting Number: 18171
- Closing Date: 07/20/2026
- Posting Audience: Internal and External
- Occupational Category: Office and Administrative Support
- Salary Range: $2,694.33 - $3,800.00
- Pay Frequency: Monthly
- Salary Group: TEXAS-A-11
- Shift: Day
- Additional Shift: None
- Telework: Eligible for Telework
- Travel: Up to 5%
- Regular/Temporary: Regular
- Full Time/Part Time: Full time
- FLSA Exempt/Non-Exempt: Nonexempt
- Facility
Location: - Job Location City: LUBBOCK
- Job Location Address: 6302 IOLA AVE
- Other Locations: None
- MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS
Brief
Job Description:
Under the direct supervision of the Texas Department of State Health Services (DSHS) Public Health Region 1 (PHR
1) Manager IV for Public Health Preparedness and Epidemiology, the Administrative Assistant II position provides highly responsible administrative support and technical assistance for the Preparedness and Response Program and Epidemiology Program. This position performs administrative support duties for Program Manager and staff which includes, but not limited to:
• Tracking programs’ expenditures and providing financial reports
• Assisting with purchase of goods and services
• Assisting with asset management
• Collecting/maintaining/storing public health partners contact information in various systems and formats
• Answering phones and processing mail
• Completing other duties as assigned
Work assignments are accomplished under moderate supervision with latitude for use of initiative and independent judgment
Essential Job Functions (EJFs):
- Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Safe operation of either a state-owned vehicle or personal vehicle is required to conduct state business, and an acceptable driving record must be maintained in accordance with DSHS Policy OS-3901, Fleet Operations and Management & Procedures and standards developed by the Texas Department of Public Safety.
- Administrative:
Manages and maintains paper and electronic filing systems and assures that files contain appropriate information and are stored properly. Prepares documents for record storage and/or destruction according to State Records Retention procedures. Responds to open records requests according to State Open Records Act. Coordinates meetings and schedules conference rooms. Takes and prepares meeting minutes. Collects and distributes incoming correspondence, processes special mail, and logs incoming and outgoing mail as required.
40% - Contact Database Management:
Responsible for maintaining contact databases for the program. Databases will include contact information pertinent to both the epidemiology and the preparedness programs. Databases will include multiple contact points for each individual and will be used to provide the program with emergency contact information as well as email and postal addresses for each individual. Databases will be maintained in electronic format as well as hard copy in some cases.
Position will be responsible for maintaining/updating contacts on a regular basis and sharing with appropriate individuals on a regular and as needed basis. 25% - Purchas…
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