Part-Time Office Assistant

Performs a variety of clerical and secretarial duties of average difficulty.

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes; utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;
• Take and transcribe minutes from various meetings;
• Greet visitors by phone and in person, ascertain nature of business, provide assistance or referral, provide information;
• Schedule appointments and maintain a calendar;
• Open, review, and route mail;
• Arrange meetings by compiling agendas and support materials, distributing materials, and providing set-up of meeting room. Post meeting notice if legally required;
• Maintain department files and records; compile information from records and prepare reports;
• Review and proofread correspondence, memos, and reports to ensure accuracy and correctness;
• May perform higher level duties for training purposes and to perform duties on a substitute basis;
• Performs related duties as directed.

• Office practices and procedures;
• Computer principles and procedures;
• Proper public contact and telephone etiquette.

• Possess word processing, typing, or data entry skills;
• Spell and use correct grammar;
• Transcribe material from a dicta phone;
• Communicate effectively with others;
• Prepare and maintain accurate records
• Perform computer/word processing functions.

Physical Requirements

• Occasionally stand walk, kneel and bend during the shift
• Push and pull objects
• Occasionally flex upper trunk forward, partial flexing of knees
• Occasionally rotate upper trunk to the right or left while sitting or standing
• Place arms above, at or below shoulder height