Judicial Services Coordinator

SALARY $22.50 - $28.13

Under general supervision, this position will perform semi-complex administrative duties within the fast-paced environment of the Judiciary Division of Arlington’s Municipal Court. The successful candidate will serve as a specialized resource for administrative and operational support for the court system. This role is responsible for processing community service and Community Court applications, preparing court dockets, maintaining precise case records, and coordinating communication between defendants, judges, and internal departments.

The ideal candidate possesses exceptional organizational skills, strict attention to detail, and the ability to handle confidential legal data in a fast-paced environment.

• Evaluates intakes by reviewing and verifying all incoming Community Service and Community Court applications for eligibility; and will initiate the community service review process.
• Verifies and forwards all indigency determination forms to the Judges for formal review and ruling. Will execute post-ruling workflows using standard department processes; will generate formal approval letters, create candidate timesheets, update case statuses in the court database and will issue non-indigent notification letters.
• Responsible for reporting and data tracking, which requires logging indigent and non-indigent defendant data into a tracking spreadsheet; compiles, de-identifies, and shares reporting data; and submits comprehensive monthly community service case count reports.
• Provides docket preparation and courtroom support by reviewing docket pleas, verifying judgment and conviction dates, checking arrival sheets, assessing defendant prior records and waiving agency fees when authorized. Will also confirm all CCATS (Court Case Administration Tracking System) files are complete and prepared and will gather all physical and administrative supplies required by the Judges and Clerks.
• Ensures hearing readiness by reviewing docket pleas, verifying judgment and conviction dates, checking arrival sheets, assesses defendant prior records, and waiving agency fees when authorized.
• Manages Court docket data by printing, notating, scanning and inputting real-time data; will delivers notices in court or by mail and will verify and maintain accurate defendant contact information. Will also maintain hearing records and verify courtroom physical setup, record live court sessions, and distribute completed timesheets, agency information, and judicial orders directly to defendants.
• Coordinates the background screening process by receiving and reviewing background check requests from the Animal Services Manager. Routes files to the Warrant Office or Community Court Manager as required; and will evaluate results to issue formal eligibility responses.
• Manages specialty hearing calendars by creating, updating, and distributing FSH (Financial Status Hearing) notices; schedules defendants for FSH hearings and manages the mailing of legal correspondence.

• Reviews and updates community service forms, applications, legal waivers, and departmental policies/procedures to ensure compliance and efficiency.
• Audits scheduled hearing lists to flag and research returned mail; proactively contacts defendants via phone or mail regarding upcoming required appearances.
• Assists with post-community court docket duties as time allows.
• Gathers supplies and provides other administrative needs for Judge & Clerks.
• Other duties as assigned

• Knowledge of general administrative practices and procedures.
• Skilled in Microsoft Office Suite (advanced Excel capabilities for reporting is a plus), data entry, and specialized court management software (e.g., Incode).
• Skilled in…