Fleet Coordinator

Overview

The Voltyx family of companies – EPS, NASS, EPST, TLS, and NOMOS, is united at the core by the drive to provide exceptional testing, transformer installation and repair, engineering, maintenance, grid equipment, and cyber security services.

We care about our employees and offer a generous benefits package including:

• Competitive pay
• Nashville Training Academy & Comprehensive Training Resources
• Career Path Planning
• Incentives for Professional Certifications
• Competitive Per Diem
• Referral Bonuses
• Tuition Reimbursement
• Medical, vision, and dental benefits
• 401k with company match

Position Summary

The Fleet Coordinator is responsible for supporting the day-to-day administration, compliance, maintenance, and utilization of company vehicles, trailers, and equipment. This role works closely with operations, field personnel, vendors, and maintenance providers to ensure fleet assets are safe, compliant, cost-effective, and available to support operations.

The ideal candidate is highly organized, detail-oriented, and experienced in fleet operations, asset tracking, maintenance coordination, and vendor management within a construction or utility environment.

Essential Duties and Responsibilities

Fleet Administration

• Maintain accurate fleet and equipment records, including registrations, titles, permits, warranties, and insurance documentation.
• Coordinate vehicle and equipment assignments, transfers, and dispositions.
• Track fleet utilization and support asset optimization initiatives.
• Maintain fleet management software and asset databases.

Maintenance & Repairs

• Schedule preventive maintenance and inspections for vehicles, trailers, and equipment.
• Coordinate repairs with internal shops and external vendors.
• Monitor maintenance compliance and vehicle downtime.
• Review repair estimates and invoices for accuracy and cost control.
• Ensure service records are properly documented and retained.

Compliance & Safety

• Monitor registration, licensing, DOT inspections, and regulatory requirements.
• Assist with fleet safety programs and driver compliance initiatives.
• Support accident reporting, claim documentation, and vehicle incident investigations.
• Track driver qualifications and required certifications.
• Ensure fleet assets meet company safety standards and regulatory requirements.

Fuel & Telematics Management

• Monitor fuel card activity and identify potential misuse.
• Assist with GPS and telematics systems administration.
• Generate utilization, idle time, fuel consumption, and maintenance reports.
• Analyze fleet performance data and recommend improvements.

Inventory & Asset Management

• Track trailers, tools, and fleet-related assets.
• Coordinate equipment deliveries and recoveries.
• Conduct periodic asset audits and inventory verification.
• Maintain asset identification and tracking systems.

Vendor Coordination

• Develop and maintain relationships with maintenance providers, dealerships, rental companies, and fleet service vendors.
• Obtain quotes and coordinate service schedules.
• Assist with vendor performance evaluations and cost management efforts.

Required

• High school diploma or GED required.
• 3+ years of fleet, equipment, transportation, or asset management experience.
• Experience in construction, utility, heavy civil, or related industries preferred.
• Strong organizational and administrative skills.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with fleet management, GPS, telematics, or asset tracking software.
• Strong communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Knowledge of DOT/FMCSA regulations.
• Experience with Verizon Connect, Samsara, Geotab, Fleetio, or similar fleet management systems.
• Experience supporting construction equipment and trailer fleets.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to visit job sites, fleet facilities, and vendor locations.
• Occasional lifting of up to 25 pounds.
• Ability to legally drive a motor vehicle and travel as needed.

Join a team that plays a critical role in supporting operations through effective fleet and equipment management. This position offers the opportunity to work with a diverse fleet of vehicles, trailers, and construction equipment while contributing directly to operational excellence, safety, and cost control.

Voltyx is an equal opportunity employer and gives consideration for employment to all qualified applicants regardless of race, color, religion, disability, sex (including pregnancy, gender identity, and sexual orientation), political affiliation, military service, national origin, age, or any other characteristics protected by state or federal laws.