Office Manager International HQ

Full or part-time

As our Office Manager, you are the organizational backbone of our international headquarters in Lucerne. In this diverse and hands‑on role, you ensure that our office runs smoothly while supporting our global HR operations and creating an efficient, welcoming workplace for our team. You enjoy variety, take ownership, and thrive in a fast‑paced international environment where no two days are the same.

Your responsibilities include:

• Office Management
  :
  Ensure the smooth day‑to‑day operation of our headquarters, including office infrastructure, supplies, facilities, and vendor management.
• Global HR Coordination
  :
  Coordinate and support administrative HR processes across our international locations, including onboarding, employee documentation, contract administration, and collaboration with external HR partners and local teams.
• Administrative Support
  :
  Provide organizational and administrative support to management, coordinate meetings, prepare documents, and manage correspondence.
• Communication & Coordination
  :
  Serve as the central point of contact for internal and external stakeholders, suppliers, service providers, and employees worldwide.
• Events & Culture
  :
  Organize team events, internal meetings, and office activities that foster collaboration and a positive workplace culture.
• Process Improvement
  :
  Continuously identify opportunities to improve administrative and HR processes and implement pragmatic, efficient solutions.

You are a highly organized and proactive professional who enjoys taking responsibility and keeping things running behind the scenes. You combine a pragmatic, hands‑on mindset with a high standard of accuracy and attention to detail.

You bring:

• Several years of experience in Office Management, Executive Assistance, HR Administration, or a comparable administrative role.
• Strong organizational skills and the ability to manage multiple priorities in a dynamic setting.
• A keen eye for detail and a structured, precise way of working without losing sight of the bigger picture.
• A pragmatic, solution‑oriented mindset with a hands‑on approach.
• Excellent interpersonal and communication skills with a strong service orientation.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HR systems is an advantage.
• Fluent German and English, both written and spoken.

• International and fast‑growing company with perspectives, transparent communication and short decision‑making processes
• Modern working conditions with a high level of responsibility
• High pace, motivated colleagues, a flat organisational structure and ambitious growth goals
• Diverse and climate‑neutral company with a heart for people and planet
• Flexible workload between 50–100% depending on your availability and profile.

Founded in 2019, Impact Acoustic is a pioneering Swiss company specializing in tailored, high‑design acoustic solutions. Serving renowned clients worldwide, the company is redefining the future of acoustic absorbers through innovation, sustainability, and circular design principles.

Impact Acoustic is a sustainability pioneer, using recycled materials and actively advocating for a global ban on PET bottles. In 2025, the company was recognised by BILANZ as one of Switzerland’s most innovative companies. With over 180 employees, Impact Acoustic operates from its headquarters in Lucerne, with production facilities in Milan, San Diego, and Manila, and business development teams across Europe, the Americas, Middle East, and Asia.