Office Manager

Office Manager Job Summary

Oversees corporate office reception, coordinates property management, supports accounts payable processing, and assists with human resources and administrative functions. The ideal candidate is a highly organized, discreet, and a proactive professional who thrives in a fast-paced healthcare environment and takes pride in creating an office culture that reflects the agency's commitment to a care beyond compare.

Reports to:

CEO, CCO, CFO, Controller, HR Director

• Coordinate Property Technician for routine maintenance, repairs, and inspections for agency office locations and company assets including leased equipment
• Serve as the primary liaison with landlords, property managers, and contracted maintenance vendors
• Maintain records of leases, service agreements, and facility-related contracts
• Coordinate any office relocations, buildouts, or space modifications as needed
• Oversee property management personnel and vendor management
• Assist with the processing and tracking of vendor invoices, ensuring timely and accurate payment
• Code and route invoices to appropriate cost centers in accordance with agency financial policies

Maintain organized accounts payable files and support month-end reconciliation processes

• Communicate with vendors regarding billing questions, discrepancies, and payment status
• Support the finance team with special projects and reporting as needed

• Serve as a point of contact for general HR inquiries, escalating sensitive matters to the HR Director.
• Assist our onboarding team with logistics for new employees, including workspace setup, badge and systems access, and orientation scheduling
• Maintain organized and confidential clinical contractor vendor files in compliance with state and federal requirements
• Assist with payroll tasks including data collection
• Managing internal employee training including scheduling, support with material preparation, educational speakers, and speaker setup.
• Oversee employee appreciation programs
• Assist our in-house recruiters with online job posting support, interview coordination, pre-employment screenings, and onboarding preparations.

• High school diploma or equivalent required;
  Associate's or Bachelor's degree preferred
• Minimum 3 years of office management or administrative leadership experience, preferably in a healthcare or social service setting
• Skills:
  
  Demonstrated experience supporting accounts payable, HR functions, or both
• Proficient in Microsoft Office Suite; experience with web-based applications
• Experience with navigating online portals, electronic health records (EHR/EMR) systems; comfortable operating in a digitally driven administrative environment
• Strong written and verbal communication skills
• Strong people skills for patient communications and corporate team support
• Proven ability to handle confidential information with discretion and professionalism
• Ability to manage multiple priorities simultaneously in a deadline-driven environment